Posting Details College Information Peralta/College InformationDistrict Office The Peralta Community College District is a two-year college system, dedicated to providing comprehensive educational and community services to the communities it serves, including the cities of Albany, Alameda, Berkeley, Emeryville, Oakland and Piedmont California. The District enrolls over 25,000 students in a broad range of transfer and occupational curricula. The colleges in the District include College of Alameda, Laney College, Merritt College and Berkeley City College, which operate under the governance of a seven- member Board of Trustees and are administered by a Chancellor/Superintendent. Position Information Job Title Payroll Manager - District Office Time Base 40 Hrs/Week 12 Months/Year Compensation $112,034 - $140,043/Annually. The maximum initial placement is Step 3 depending on experience. Position Type Management Department Payroll Department (145) City Oakland State CA Job Description Summary This position reports to the Director of Payroll Services or designee, and manages the payroll and reporting preparation and production of the District Payroll Office. Duties & Responsibilities Any one position may not include all of the duties listed nor do listed examples include all tasks which may be found in positions of this class. To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.
- Manages, monitors and assists payroll office staff in the timely entry and processing of all
- District payroll time sheets, additional payments, general deductions, tax withholdings, and direct deposits.
- Manages all payroll work flow both within the department and with other departments within the District. This includes ensuring proper staffing during critical periods.
- Ensures accuracy of all payroll information.
- Assures employee withholdings (savings plan, garnishments, union dues, etc.) are remitted accurately and timely.
- Calculates and reconciles payroll tax deposits and assures they are remitted accurately and timely.
- Assures retirement plan reporting is accurate and timely.
- Establishes annual, quarterly, and monthly schedule of payroll deadlines.
- Assures that all payroll payment and reporting deadlines are met.
- Interprets and explains District policies, bargaining unit contracts, and Federal, State, and local regulations to staff, administrators, and employees.
- Trains District payroll office staff on the software and hardware used by Payroll, including upgrades, updates, and conversions.
- Develop and monitor internal controls related to payroll processing and issuance.
- Supervises and evaluates assigned staff, including monitoring, review, and performance evaluations of their work.
- Researches and assembles records, data and confidential materials; disburses materials to authorized individuals and agencies.
- Point of contact with the Information Technology Department to resolve system errors, update programs to make processes more efficient and accurate, and act as payroll subject matter expert.
- Point of contact with the Human Resources Department in matters that require Payroll expertise, such as wage and hour changes, leave matters, grievances or any similar issue requiring Payroll involvement.
- Resolve issues between employees and retirement agencies, tax agencies, or assorted third party agencies that are payroll-related.
- Researches and resolves escalated problems and issues from payroll office staff.
- Provides information as necessary to staff, administrators, employees, and other agencies.
- Performs other related duties as required.
Minimum Qualifications 1. Bachelor's Degree from an accredited college or university in accounting, business administration or a related field and four (4) years of recent experience in a position having significant payroll responsibilities in the coordination and supervision of payroll operations. 2. Minimum one year of supervisory experience in a payroll environment. 3. Knowledge and proficiency in the operation and use of personal computers utilizing word processing, spreadsheet and database management software programs (e.g. MS Office Suite: MS Word, Excel and Access), the Internet browser, websites and E-mail. 4. Understanding of, sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of Peralta Colleges' students, faculty, staff and community Desirable Qualifications
- Payroll experience in a community college/school district or county agency.
- Certified Payroll Professional (CPP) certification preferred
- Experience with PeopleSoft or similar payroll systems, utilizing report writer functionality, understanding the relationships of tables and records to the outgoing product.
Knowledge of:
- General payroll bookkeeping, record keeping and filing procedures.
- Federal and State laws, rules and regulations pertaining to payroll reporting, practices and procedures.
- Principles and practices of supervision.
- Modern office practices and procedures.
- Payroll preparation and verification procedures
Ability to:
- Maintain current knowledge of applicable laws, regulations, retirement systems and collective bargaining agreements which impact preparation of payrolls.
- Implement Education Code provisions affecting payrolls and benefits, District policies and collective bargaining agreements regarding various leaves and Payroll.
- Perform confidential, technical and complex duties.
- Work confidentially with discretion on privileged and sensitive information.
- Communicate effectively with staff, students, the public and staff of other agencies.
- Make arithmetic calculations quickly and accurately.
- Work under pressure of deadlines while maintaining a professional attitude.
- Exercise independent judgment and decisions on payroll matters.
Environmental Demands Occasional work performed alone. Constant work around and with other people. Other Requirements PHYSICAL ABILITIES The physical demands described here are representative of those that must be met by an individual tosuccessfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Typical physical abilities for this position are:
- Prolonged and frequent sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping
- Moderate to heavy usage of hands in grasping, repetitive hand movement and finger coordination in keeping records and preparing reports using a computer keyboard
- Speech and hearing to communicate effectively in group settings and by telephone to students, faculty, staff, and others
Tools & Equipment UsedApplication Deadline Date Open Until Filled. First Review Date: June 29, 2024. In order to be considered for the first screening, application materials must be submitted no later than 11:59 pm PST on June 29, 2024 Open Date 05/29/2024 First Review Date 06/29/2024 Special Instructions to ApplicantsAPPLICATION PROCEDURES 1. Required documents will include: • Current resume of experience, formal education/training and qualifications. • Copies of supporting credentials, if applicable. • Copies of transcripts from fully accredited colleges or university institutions. (Copies of diplomas will not substitute for transcripts.) (If hired, it will be required to submit official transcripts from fully accredited college or university.) Information on transcripts must include degree awarded and confer date. Transcripts without this information and online applications without transcripts will be disqualified. PLEASE DO NOT SUBMIT AN APPLICATION IF YOUR DEGREE WILL NOT BE CONFERRED UNTIL A LATER DATE. Note: A written evaluation by an official foreign credentials/transcripts evaluation and translation service must be submitted for Foreign Degree(s)(non-U.S. degrees) by the application deadline date. 2. Applications and attachments (resume, cover letter, copies of transcripts, letters of recommendation, etc.) will ONLY be accepted through the online process. WE DO NOT ACCEPT MAILED OR FAXED APPLICATIONS OR ITS ATTACHMENTS. 3. Travel expenses for the interview and selection process will be borne by the candidates. 4. Skype and phone interviews are not permitted. Appointment to the position is conditional upon the approval of the Chancellor. CONDITIONS OF EMPLOYMENT Employees must satisfy all pre-employment requirements to work for the District which include, but are not limited to, the following items: REQUIRED FOR ALL EMPLOYEES Tuberculosis Examination: Prior to employment, the successful candidate will be required to submit evidence (either skin test or X-ray report) of being free of tuberculosis within the past sixty (60) days. The TB test is a condition of employment and any expense must be borne by the successful candidate. Fingerprinting Requirement: As a condition of employment, all employees working for community colleges in the State of California are required to be fingerprinted within the first ten (10) working days of the date of employment pursuant to Education Code Section 88024. The District Office of Human Resources processes fingerprints electronically. During the employment intake process, new employees will be given information to have their fingerprints taken at another location. Immigration Requirement: According to the Immigration Reform and Control Act, the Peralta Community College District is required to verify that all new employees are: 1) A citizen or national of the United States; 2) An alien lawfully admitted for permanent residence in the United States; or 3) An alien authorized by the U.S. Citizenship and Immigration Service to work in the United States. All new employees are required to complete and sign a verification form and provide documentation attesting that he/she is a United States citizen, national, or an alien lawfully authorized to work in the United States. District Policy: A Social Security Card will be required following selection and prior to completion of the hiring process. The employment process cannot be completed without a copy of the Social Security Card on file in the Office of Human Resources. MAY BE REQUIRED Medical Examination: Under state regulations and as a condition of employment, certain positions may require a medical examination prior to employment. Expenses incurred will be borne by the employee.