Job DetailsJob Location Waco SS - Waco, TX Position Type Full Time DescriptionPOSITION SUMMARY Manages the payroll and commission activities of Equipment Depot regions within the centralized departments carrying out responsibilities for tax reporting, benefit-records, processing payroll, administration, payroll systems maintenance, and commissions of our sales force team through our centralized software. ESSENTIAL FUNCTIONS Reasonable Accommodations Statement To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Essential Functions Statement(s)
- Interprets company policies and government regulations affecting payroll procedures
- Manages, directs and is company liaison for Commissions and Sales Teams
- Examines work for exactness, neatness, and conformance to policies and procedures
- Studies and standardizes procedures to improve efficiency in all regions of the company
- Prior period payroll adjustments and expat pay updates
- Verify and confirm payroll processing figures tie with GL
- Update GL accounts and taxes as necessary with 3rd Party payroll provider
- Communicates with 3rd Party payroll provider to respond to tax notices from state, local, and federal agencies
- Understands and communicates with Payroll provider on payroll processing modules and becomes subject matter expert
- Reconciles account balances for the purpose of maintaining accurate account balances and complying with related policies, practices and/or regulations
- Prepares GL entries for payrolls and accruals
- Communicate with IRS for reporting accuracy
- Oversees preparation of government reports
- Work with Controllers for budget and GL needs
- Oversee, assist and reconcile annual Retirement audits, Worker Compensation audits and Financial Audits
- Prepares and oversees the preparation of a variety of payroll related documents (e.g. retirement plan transfers, payroll register, stop payments, W-2 controls) for documenting activities and issues; meeting compliance requirements, and providing audit trails
- Prepares balancing reports and other Ultimate requirements for accurate processing of quarterly and annual returns, including W-2's
- Monitors payroll activities and/or program components to ensure effective department functioning, coordinating activities and ensuring compliance with established financial, legal and/or administrative requirements
- Assist and back up payroll specialists for completing weekly/bi-weekly payrolls for all regions
- Work cohesively with HR on projects to maximize benefits and communication to all employees
QualificationsSKILLS & ABILITIES Education: Bachelor's degree with a concentration in Accounting or Finance Experience: Knowledge of local, state and federal tax guidelines. 3-5 years of payroll management experience preferred. Computer Skills: Knowledge of Human Resource Information Systems and payroll interactions. Proficiency in Microsoft Office skills required. Paycom software preferred. Certificates & Licenses: CPP Preferred #LI-CR1 WORK ENVIRONMENT Work environment varies from office to job site to industrial locations OUR CORE VALUESPassion to Perform - We are passionate to perform and focus on concrete achievements Trust to Act - We are empowered to act, and act in a powerful way Act Responsibly - We are responsible for our actions and the consequences they have for our stakeholders and our environment Make it Fun! - We are serious about making work fun; it's the way we do things An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.