NOW HIRING FULLY REMOTE MANAGER OF PAYROLL
- The Manager of Payroll will:
- Function with autonomy, diplomacy and professionalism within the guidelines established by this organization
- Promote the wellbeing of the human aspect of this organization and report any concerns to the Vice President of Finance
- Function with the highest esteem in dealing with all employees, supervisors, and consumers of this organization
- Be an advocate for all the policies and protocols of the organization
Major Responsibilities
- PERFORM AND/OR SUPERVISE ALL DUTIES RELATED TO FINANCE DEPARTMENT
- PAYROLL MANAGEMENT
- Plans, organizes and directs all aspects of payroll, benefit payment/reimbursement, claims and payment processing
- Assist with all fiscal matters relating to APIS SERVICES.
- Monitor and manage all day-to-day fiscal services relative to Payroll
- Assist the auditors in the annual audit process to ensure all questions are answered in an accurate and timely manner
- Develop and implement programs to make certain APIS SERVICES is following all fiscal regulations imposed by the County, State and/or Federal Government agencies
- Selects and trains/orients departmental personnel. Recommends merit increases, promotions and disciplinary actions
- Monitors the use of an automated timekeeping system used throughout the organization for hourly employees
- Provides assistance to all management staff related to the performance of financial management matters
- STAFF ACCOUNTANT
- PAYROLL PROCESSING
- Maintain all payroll records
- Process all employee change notices received from the Human Resource Department
- Enter payroll information weekly
- Process payroll journal entry bi-weekly
- Distribute all pay stubs bi-weekly
- Process downloads from payroll vendor and print reports
- Process manual payroll checks as needed
- Maintain payroll verification forms per payroll
- Enter all employee job distributions
- Interact with payroll vendor with respect to payroll related technical issues to ensure accurate payroll data on an ongoing basis
- Process third party payments per payroll
- Prepare budget information for all Community Homes per payroll
- Distribute W-2 and OPT Tax forms
- Compare all payroll entries to report from payroll vendor
- Distribute time sheets for Programmatic review and make any necessary adjustments as noted
- Adhere to all automated timekeeping protocols
- EMPLOYEE TIMECARDS
- Recipient number
- Service code
- Number of units
- Payroll code
- Determine accuracy and add items
- Document Totals
- Place in numerical order by payroll code
- Staple together
- Grand total all cards and expenses
- Input service units into Service Unit System and Excel Spreadsheet
- Verify and reconcile timecard batches to payroll vendor and automated timekeeping system totals
- Prepare final Excel spreadsheet at end of pay week
- Prepare and distribute overtime chart
- Prepare bi-weekly Training Schedule Reconciliation
- Enter weekly clinical units into the Service Unit System
- INSURANCE DEDUCTIONS
- Update insurance premium deductions per employee
- REPORTS
- Run various payroll reports as requested by Human Resources and Management
- Receive and process payroll reports, employee checks, and direct deposits from payroll vendor bi-weekly
- PAID TIME OFF
- Track employee on-call, paid time off, and holiday pay
- Maintain paid time off reports and balances
- WORKER'S COMPENSATION
- Process workers compensation journal entry monthly
- OTHER ESSENTIAL ELEMENTS
- Assist with other fiscal duties as requested by Fiscal Management
- ADHERE TO AND FOLLOW
- The By-Laws of the Corporation and as set forth in the Articles of Incorporation
Job Qualifications
- Bachelor's degree in finance or related field
Education and Experience:
- Master's degree in finance or related field preferred
- Certified Public Accountant
- Five (5) to seven (7) years' experience working in a non-profit organization
- Knowledge of the principles of management sufficient to direct professional staff
- Knowledge of human services financing and budgeting requirements
- Knowledge of tax and federal reporting requirements
- Knowledge of GAAP
- Knowledge of governmental accounting protocols, contract negotiations and preparation, and record keeping
- Excellent communication skills
- Excellent computer skills
- Excellent writing, documentation, and financial skills
- Excellent organizational skills
- Team Player
Apis Services, Inc. (a wholly owned subsidiary of Inperium, Inc.) provides a progressive platform for delivering Shared Services to Inperium and its Constellation of affiliate companies. Allowing these entities to advance their mission and vision. By exploring geographical program expansion and focusing on quality outcome measures to create cost savings that result in reinvestment into the organizations stakeholders through capacity creation and employee compensation betterments. Apis Services, INC and affiliate's provides equal employment opportunities for all employees and applicants for employment in compliance with all federal and all applicable state and local laws and regulations, including nondiscrimination in hiring and employment. All employment decisions are made without regard to race, color, religion, gender, national origin, ancestry, age, sexual orientation, gender identity and expression, disability, genetic information, marital status, pregnancy/childbirth, veteran status or any other basis protected by law. This policy of non-discrimination and equal employment opportunities extends to every phase and aspect of hiring and employment.