Job DescriptionAnticipated Salary Range: Benefits: This position is benefits eligible. Please view our benefits guide here.Job Summary:The City of Greeley is seeking a dynamic Payroll Manager to manage and elevate our payroll department operations team (2 direct reports), while serving our 1,500+ employee base. This role will report directly to the Deputy Director of Finance and will provide direction and bring expertise to the payroll function by driving operational excellence, continuous process improvement, and strategic alignment.This individual will oversee the payroll functions by ensuring that pay is processed on time, accurately, and is in compliance with government regulatory controls and practices, while also leading the administration of the accounting and processing functions for our benefits programs and retirement plans.Experience, Knowledge, Skills:Minimum Requirements
- Bachelor's degree gained through a four-year college/university academic program in Accounting, Business Administration, Human Resources, and/or related field.
- 7+ years of progressive payroll and/or benefits administration experience required, including experience in the following:
- Internal controls and preparing, balancing, and processing payroll taxes
- Union payrolls and City/County municipalities
- Retirement supplemental plans, including 457 and 401K
OR
- Any combination of related education, experience, certifications and licenses that will result in a candidate successfully performing the essential functions of the job
Preferred
- 5+ years governmental payroll experience is preferred
- Experience with HRIS and Oracle Cloud payroll module is preferred
Knowledge, Skills, and Abilities
- Interpersonal skills, including the ability to facilitate interaction, communication, and teamwork between others
- Oral, written, and listening communication skills, including the ability to accurately interpret what others are saying and convey messages, information, concepts, and details accurately and clearly
- Organizational skills, including the ability to set and meet goals and deadlines, manage appointments, create schedules, coordinate and facilitate meetings, and make decisions
- Ability to work under pressure, manage multiple concurrent and competing tasks and responsibilities, and adapt to changing priorities while maintaining personal effectiveness
- Ability to prioritize work, meet deadlines, and stay on task when completing special projects and daily assignments
- Ability to work independently with minimal supervision and reliable professional judgment, as well as collaboratively with a team to achieve desired results
- Extensive knowledge with internal controls and preparing, balancing, and processing payroll taxes.
- Experience working with Union payrolls and City/County municipalities.
- Knowledge of retirement supplemental plans, including 457 and 401K.
- Thorough knowledge of Gross to Net Payroll and General Accounting Principles.
- Working knowledge of Wage and Hour and Taxation requirements.
- Excellent organizational skills, attention to detail, with the ability to work accurately with minimal supervision.
- Ability to work in a fast-paced environment, manage multiple and shifting priorities, while consistently meeting deadlines.
- Strong analytical and problem-solving skills.
- Ability to handle confidential information with sensitivity and discretion.
- Hands-on experience with HRIS and Oracle Cloud payroll module.
- Knowledge of MS Office Suite, with advanced skills in Excel.
Essential Functions:Payroll Administration:
- Process, review, validate, and balance bi-weekly gross to net pay calculations, ensuring the timely and accurate distribution of pay and deductions.
- Implement, maintain, and review payroll-processing systems to ensure timely and accurate processing of payroll transactions, including but not limited to, salaries, benefits, garnishments, taxes, and other deductions.
- Ensure accurate and timely processing of payroll updates, including reviewing information on new hires, terminations, and pay rate changes.
- Ensure accurate and timely reporting of all payroll taxes and funding.
- Ensure compliance and adherence of federal, state, and local laws, including following best practice methodology.
- Facilitate audits by providing records and documentation to external auditors. Prepare salary and benefits information for annual audit and tax return preparations.
- Prepare and maintain accurate records and reports of payroll transactions.
- Identify and recommend updates to payroll processing software, systems, and procedures.
- Ensure accurate employee payroll insurance deductions based on enrollments.
- Oversee payroll reconciliations to General Ledger and other financial accounts.
- Review, reconcile and distribute W-2s and 1095-Cs at year-end.
Benefits Accounting Administration:
- Administer the backend accounting functions of City benefit programs, including change reporting and approving invoices for payment for Medical, Dental, Vision, Life, Short/Long Term Disability, Retirement Plans, and other supplemental plans.
- Interact with insurance companies, brokers, and other external agencies with regard to accuracy of transmission and monitoring of benefit files and accounting changes on benefits programs.
- Support automated enrollment processes to ensure earnings and deductions are accurate.
- Provide metrics and required or ad hoc reporting as requested or required.
- Collaborate with Benefits team to review and analyze changes to federal and state laws impacting payroll processes and reporting.
- Performs all other duties as assigned.
Supervisory Responsibilities
- Organize and delegate assignments to team members
- Hiring, training, motivating and coaching employees
- Evaluate employee performance and goal setting
- Hold employees accountable for assigned task and goals
- Provide timely and constructive feedback and training opportunities
- Provide training opportunities with a focus on employee development
- Resolve conflicts and complaints
- Analyzing information and processes and develop more effective or efficient processes
- Establishing and achieving business and financial objectives
- Ensure compliance with safety procedures
Work Environment and Physical Requirements:
- Employee is subject to working alone, with groups, and/or attending meetings.
- May be required to conduct business in alternate locations within City buildings or field sites, sometimes in formal settings.
- May be required to work extended hours in the evening, holidays, or weekends.
- Frequent interruptions and be required to manage competing priorities with inflexible deadlines.
- Frequent participation in meetings.
- Frequent contact occurs with employees and the public, in person and on the telephone.
- Frequently is required to sit and talk or hear customers.
- Ability to manage competing priorities with frequent interruptions and an expected high level of accuracy in work is expected.
- Work is safe to having minimal hazards that are typically found in a general office environment where there is rarely little or no exposure to injury or accident.
Physical Requirements:
- Ability to sit, use hands to finger, handle, or feel, reach with hands and arms, and talk or hear.
- Employee is required to have close visual acuity to perform an activity such as: preparing and analyzing data/figures; transcribing; viewing a computer terminal; extensive reading of printed materials; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devicesgraphs and gauges; and/or assembly or fabrication of parts at distances close to the eyes.
- Employee is required to have visual acuity for close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
- Employee is required to have visual acuity to perform an activity such as: operating machinery where the seeing job is at or within arm's reach and to operate motor vehicles or heavy equipment.
- Employee is required to have visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned or to make general observations of facilities or structures for inspection purposes.
- Moderate to considerable physical effort that includes working from ladders in awkward positions, frequent use of light or medium weight objects (e.g., 30 lbs) and use of medium weight tools; walking on uneven ground or having to climb, balance, stoop, kneel, crouch, crawl, and reach while performing duties; entering/exiting manholes or vaults; walking near or across rivers and ditches; working in all weather conditions at times of excessive temperatures of heat and extreme cold, working in or near moving traffic with appropriate traffic control set up;
- The essential functions of this job require frequent balancing, bending/stooping, carrying/lifting light to heavy objects, climbing, fingering, grasping, repetitive motion, hearing, sitting, standing, talking, and walking. Occasionally the employee will be required to pull, push, reach, feel temperature, and kneel.
EOE Statement: The City of Greeley provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.ADA Statement: We are committed to an inclusive and barrier-free search process. We provide accommodations for applicants requesting accommodation through the search process such as alternative formats of this posting. Individuals with disabilities in need of accommodations throughout the search process should contact the ADA Coordinator at: ...@Greeleygov.com .Conditions of Employment: Candidates must successfully complete all pre-employment screenings and employment eligibility verification. Pre-employment screenings include a drug test, a background and national sex offender search, a motor vehicle record search, and for some positions, a physical demands evaluation. For more information about City policies and practices during the recruitment process, including but not limited to EOE, Reasonable Accommodation, and pre-employment screenings, please visit our career page HERE.