Payroll Officer
: Job Details :

Position Title Payroll Officer Position Type Staff Department Payroll FLSA Exempt Union/Non Union Non Union Full Time or Part Time Full Time Grade 15 Salary Range Hiring Salary Range $71,897 - $102,804 / Annually Fixed Term/Tenure Track (Faculty Only) Regular or Temporary Regular Job Description Summary

Under the direction of management, responsible for the timely and accurate processing of multiple payrolls for the college. Oversee the calculation of employee's compensation, update of internal payroll databases, and maintain payroll work calendar. Responsible for completing quarterly and yearly multi-state tax reports. Acts as liaison to internal departments to provide guidance, build working relationships and help resolve issues.

Minimum Qualifications

EDUCATION AND EXPERIENCE

Required

* Bachelor's Degree in Accounting, Business Administration, or related field.

* Three years full-time or equated experience in the professional area.

* Must have supervised personnel a minimum of two years.

* Experience working with a complex financial management system.

Preferred

* Experience in a college environment preferred.

* A comparable amount of training and experience may be substituted for the minimum qualifications.

Criteria

CRITERIA: The following criteria, which are not the sole criteria used in the final hiring decision, will be used to review the applications of those persons who meet the stated minimum qualifications and to select those qualified applicants who will be interviewed. Other information and observations made during the interview process may be considered in the selection process. A Resume/CV and cover letter are required with the application. Please ensure that your documents address the criteria listed below for this position.

ESSENTIAL DUTIES

* Manage and supervise the daily operations of the payroll department.

* Monitor and maintain compliance with federal and state payroll laws; comply with the college's policies, procedures and best practices.

* Manage, maintain and serve as administrator of Kronos, the employee time and attendance system.

* Run, prepare and balance payroll reports for on cycle (bi-weekly) and off-cycle payrolls.

* Prepare and/or approve requisitions and payments for withholdings.

* Ensure accurate accounting and reporting on all payroll transactions to include transmittal of bi-weekly EFTPS files (federal tax payment) to the IRS, state tax payments to Virginia, Maryland and the District of Columbia, pension withholdings to Maryland State Retirement Pension System, garnishments, child support, tax levies, Journal Entries and Cash Position reports.

* Reconcile and complete quarterly and annual federal and state tax reporting, including Forms 941 and W-2.

* In collaboration with management, ET, and system supports staff, test and implement new or updates to systems.

* Participate in audits by providing reports, records and documentation to auditors.

* Participate in new hire onboarding and collegewide training of payroll and payroll time and attendance systems.

* Supervise and evaluate payroll specialists including assisting with workload when necessary.

* Implement improvements to processes, procedures and work flow to create efficiencies.

* Ensure that payroll accounting entries are generate and reconciled. In addition to resolving payroll related tax issues.

* Provide customer service to employees with payroll related questions, i.e. tax, direct deposit, garnishment.

* Perform other duties as assigned

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

* Payroll processing

* Basic accounting principles

* Supervisory principles

* Tax Withholding

* Applicable federal, state and local laws, rules, regulations related to payroll

* Kronos and Colleague systems

Skill in:

* Organization and attention to details

* Salary and compensation calculations

* Communicating technical and confidential information to all levels

* Communicating both in writing and verbally

* Microsoft Office Suites

Ability to:

* Analyze and interpret data accurately

* Research laws, regulations, codes and/or statutes

* Work effectively with diverse academic, cultural, and ethnic backgrounds

* Establish and maintain cooperative working relationships

Job Requirements

PHYSICAL REQUIREMENTS

Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to a, personal computer, calculator, copier, and fax machine. No significant climbing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, and repetitive motions.

OTHER REQUIREMENTS

* Ability to communicate effectively in spoken and written standard English.

* As required by the 1986 Immigration Act, be prepared to present acceptable documentation showing your identity and that you are a U.S. citizen or an alien who is authorized to work.

* A background investigation will be conducted prior to the offer of employment. A signed authorization for the release of personal information will be required if selected for an interview.

Is Background Check Required? Yes Is the incumbent responsible for working with minor children or directly engaging with minor children on campus? No