Position Summary: Reporting to the Lead Payroll Specialist, the Payroll Specialist is responsible for the accurate and timely execution of the full payroll cycle within Vallen. The payroll specialist is required to ensure that Vallen Canada remains in compliance within all the provinces where we operate. A working knowledge of payroll legislation across various Canadian provinces is required. Essential Job Duties and Responsibilities:
- Administers & processes bi-weekly payroll to include, but not limited to: loading & auditing hours, processing and paying monthly incentives and commissions, calculating checks, expenses, allowances or other special pay scenarios.
- Maintains and updates time systems.
- Prepare year-end employee tax slips and/or forms and submitting government filings to meet deadlines (eg: T4s & T2200s).
- ADP Workforce Now Reporting.
- Assist with areas of improvement within the payroll process.
- Review associate records with supporting documentation for new hires, current associates and terminated associates.
- Prepares manual checks on an as-needed basis.
- Facilitates off cycle payrolls for special payments such as Bonus.
- Ensures accurate and timely processing of payroll updates including new hires, terminations, leave of absences and pay rate changes.
- Establishes efficient and effective payroll and benefit processing while adhering to standardization.
- Government Annual Returns for example: BC EHT, ON EHT etc.
- Process and reconcile remittances such as source deductions and RRSPs/DPSPs/TFSAs.
- Maintain records of all vacation entitlements and usage, outstanding lieu time and sick days taken within the payroll system.
- Collaborates and works cross functionally with other HR team members and departments.
- Performs other duties as assigned.
Job Qualifications: Bachelor's degree preferred in a related field (e.g., Accounting, Business Administration, Human Resources, etc.) coupled with a minimum of 3-5 years of experience in a Payroll/HR Shared Services environment. Relevant experience should include:
- 3+ years of experience with payroll and time software systems, specifically ADP Workforce Now required.
- Proficient in Microsoft Office and Adobe Acrobat with advanced Excel skills.
- Current Canadian Payroll Association certification (PCP or CPM) or equivalent work experience.
- High degree of professionalism, integrity, and demonstrated ability to uphold confidentiality and work with sensitive job and pay-related data.
- Ability to meet deadlines, multitask and coordinate efficiently with various
- Must have a natural customer service orientation with keen attention to detail and accuracy
- Demonstrated ability to resolve moderately complex
- Comfortable with heady data entry while ensuring a high accuracy
- Uses initiative and self-direction and applies knowledge and sound judgement to effectively resolve
- FPP (Fundamentals Payroll Professional) or CPP (Certified Payroll Professional).
- Experience within a complex payroll environment of 400+ employees.
Work Environment & Physical Demands: Reasonable accommodations will be evaluated and may be implemented to enable individuals with disabilities to perform essential functions of this position.
- This job operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, etc.
- Long periods of time working on a computer and performing repetitive key-boarding activities; must be able to remain in a stationary position 50% of the time, much of the time viewing a computer screen.
- Long periods of time performing work over the phone.
- Frequently required to sit and/or stand.
- May be required to lift and/or move up to 10 pounds frequently and up to 25 pounds occasionally Occasional evening and weekend work may be required as job duties demand and may include little to no advanced notice
- Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
- May be required to handle hazardous materials and wear various forms of protective equipment (shoes, gloves, protective eyewear, etc.)
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