Job DescriptionHow You Will Make an Impact (Essential Functions) Payroll Processing and Reporting (30%)
- Accurately process bi-weekly and weekly payroll for 1,000 employees, ensuring compliance with all relevant laws and regulations.
- Accumulate, review, and balance hours in the ADP Workforce Now time and attendance module.
- Handle payroll adjustments including retroactive pay, garnishments, special pays, and paid time off (PTO) adjustments.
- Process off-cycle payrolls for check adjustments, voids, and reissues.
- Review and maintain payroll tax notices from agencies, ensuring accurate and timely tax withholding and reporting.
- Identify requirements and assist with the registration process for new state and local jurisdictions.
- Create payroll reports for reconciliation of retirement plan contributions, employee benefit programs, and general ledger entry.
- Assist with quarter-end and year-end payroll reconciliations and ensure accurate reporting to the payroll service provider.
- Participate in payroll-related audits by providing necessary documentation and responding to audit inquiries.
Data, Compliance, and Process Improvement (30%)
- Establish and manage a comprehensive process for timely and accurate payroll submission, reconciliation, compliance, and reporting.
- Identify inefficiencies in payroll processes and recommend improvements to enhance accuracy and streamline workflows.
- Assist in the implementation of automated payroll processes, reducing manual tasks and minimizing errors.
- Maintain accurate payroll data within the HRIS system (e.g., ADP Workforce Now), ensuring data integrity across all payroll-related platforms and reports.
- Analyze payroll data to identify trends, discrepancies, and opportunities for improving payroll accuracy and efficiency.
- Work collaboratively with other departments to create reports for our internal and external stakeholders.
- Create and generate regular and ad-hoc reports from the HRIS system to support payroll analysis, compliance reporting, and management requests.
- Work with HR, finance, and other departments to provide payroll data and insights for various organizational needs, including budgeting and financial planning.
- Collaborate with the People team and HRIS team to test and implement payroll system upgrades, ensuring seamless integration with existing processes.
- Work with the People Team to develop and update payroll-related policies and procedures to reflect best practices and legal requirements.
- Maintain rigorous payroll records in compliance with all state and federal laws and execute an organized system of communications to cross functional teams such as finance.
- Complete other duties as assigned.
HRIS Management, Maintenance, and Training (30%)
- Ensure the HRIS system (ADP) is functioning optimally and troubleshoot any issues that arise.
- Maintain the accuracy and consistency of HR data in the system by conducting regular audits and cleanups.
- Manage and implement HRIS software updates, patches, and system upgrades, ensuring minimal disruption to HR operations.
- Customize the HRIS system to meet the specific needs of the organization, such as creating new modules, workflows, and reports.
- Set up and manage user roles, permissions, and security settings to ensure data confidentiality and compliance with regulations.
- Design, develop, and generate HR reports and dashboards to provide insights on key metrics like employee turnover, headcount, and performance.
- Analyze HR data to identify trends and provide actionable insights to HR leadership and other departments.
- Lead HRIS-related projects, such as system implementations, migrations, or new module rollouts.
- Act as the primary point of contact with HRIS vendors, coordinating system support, maintenance, and enhancements.
- Develop and deliver training programs for HRIS users, ensuring they understand how to use the system effectively.
- Provide ongoing technical support to HR staff and other users, addressing any issues or questions they may have.
- Create and maintain documentation for system configurations, processes, and user guides.
What You Bring to the Community Enterprise
- Education Experience
- You have 2-3 years of experience in payroll processing, accounting, or a related area is required. Experience with payroll software and systems (ADP) is highly valued.
- Understanding federal, state, and local payroll laws, including tax regulations, wage and hour laws, and other relevant compliance areas.
- Certified Payroll Professional or Fundamental Payroll Certification is a plus.
- You are a Cause-Drive Leader - You are effective at:
- Advancing our mission and cause - providing visionary leadership to ensure resources are mobilized to adapt to new challenges and needs in the community
- Building relationships - connecting people to the Y's cause by developing inclusive relationships, partnerships, and collaborations to co-create solutions to pressing social needs
- Leading operations - ensuring relevance, effectiveness, and sustainability of the organization so we can continue to fulfill our promise to the community
- Developing and inspiring people - supporting the holistic development of self and others so everyone can embrace the Y's cause, sustain our culture, and inspire others to action
- You are Organized Productive - You are an expert at planning projects and timelines and imparting those organizational needs to others to drive results.
- You Cultivate Innovation - You are adept at creating new and better ways for the organization to be successful.
- You are an Exceptional Communicator - You are an expert at developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
- You Posses Organizational Savvy - You know how to maneuver comfortably through complex policy, process, and people-related organizational dynamics.
- You are action-oriented and focus on results - You easily take on new opportunities and challenges with a sense of urgency and a solutions-oriented mindset. You have a record of consistently achieving results.
- You Build Networks -You effectively build formal and informal relationships inside and outside the organization.
Physical Requirements: While performing the duties of this job, the employee is regularly required to sit, stand, walk, bend, talk, and occasionally lift and/or move items, including equipment, furniture, and/or children. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. About Us The Greater Austin YMCA is a nonprofit community enterprise with a vision to cultivate thriving communities across Central Texas where every person benefits from an empowered and well-educated childhood, equitable access to opportunities, resulting in an elevated quality of life and the promise of a sustainable future. Founded in 1953 and anchored in three Central Texas counties, the Y has served close to 500,000 people and provided more than $30M in financial assistance and program subsidies over the past 10 years. We operate 8 community centers and Camp Moody along with 6 early childhood education centers, 60 afterschool programs on school campuses in four districts, and 20 summer camps, with 1500 staff team members, 1000 volunteers, and a $47M annual operating budget. Additional Information: The organization has reviewed this job description to ensure that essential functions and basic duties have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. The Greater Austin YMCA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. Greater Austin YMCA complies with applicable state and local laws governing non-discrimination in employment in every location in which we have employees. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. We Take Care of Our People Our mission isn't just a statementit's a guiding force that shapes our actions every day. Rooted in our unwavering commitment to serving our community and esteemed team members, our mission is a true way of life. We're passionate about fostering health and wellness for all, and we're truly excited to introduce the following comprehensive benefits package that has been thoughtfully designed to prioritize your well-being.
- Health Insurance: We provide comprehensive health coverage, including medical, dental, and vision plans, to ensure the well-being of our employees.
- Retirement Savings Plan: We offer a 12% employer-funded retirement plan upon meeting eligibility, empowering employees to plan for their future.
- Paid Time Off: Work-life integration is important to us, which is why we provide up to 48 days of paid time off over vacation, holidays, and sick leave.
- Additional Perks: Free household membership to facilities operated by the Greater Austin YMCA, which is worth $1,000 annually.