Location : Westerville, OH Job Type: Support Staff Job Number: 00340 Division: Business Affairs Department: Human Resources Opening Date: 09/05/2024 DESCRIPTION Otterbein University is seeking a Payroll Specialist who will coordinate the activities involved with processing pay for all faculty, students and staff. This position is a full-time, non-exempt position reporting to the Director of Human Resources. BENEFITS AT OTTERBEIN Otterbein offers a comprehensive benefits package including:
- Accrue 4 weeks paid vacation and 10 days paid sick time per year
- 12 paid holidays plus bonus days (including Christmas Eve through New Year's Day)
- Medical, dental and vision insurance to you, dependents or domestic partner
- Defined contribution retirement plan
- Tuition benefit for employees and their dependents
- Employee Assistance Program (EAP)
- and much more
JOB RESPONSIBILITIES
- Works closely with Human Resources and Accounting on all payroll related issues.
- Ensure bi-weekly and monthly payrolls (administrative and student) are processed in a timely and accurate manner. Meets all payroll deadlines.
- Updates and maintains all payroll records on a regular and ad hoc basis to maintain accuracy.
- Works with HRIS/FIS Operations Director to prepare payroll, management, and statistical reports.
- Answers questions from faculty, staff and students regarding payroll and is responsible for problem resolution of employee payroll issues.
- Reviews and enters proper withholding of all taxes, including school district income taxes and courtesy resident withholding for applicable localities. Enters overrides as needed to maintain accuracy.
- Creates and maintains annual payroll calendar showing pay dates and processing dates, noting University holidays and banking holidays, for publication on HR website.
- Maintains confidence and protects operations by keeping information confidential.
- Maintains paper and/or electronic files of processed time cards, as well as payroll reports.
- Researches payroll records for historical information as needed.
- Researches and analyzes regulatory updates and other information impacting the payroll system.
- Monitors vacation and sick leave balances for all biweekly and administrative staff. Informs Director of HR of delinquent Administrator Absence Reports.
- Monitors compliance with direct deposit program and reports discrepancies to Director of HR.
- Spearhead the continuous improvement of all payroll related processes while working with IT, Accounting and HR.
- Completes and enters BWC reports and filings for premium purposes.
- Process unemployment claims and filings.
- Responsible for processing W2s with the Social Security Administration.
- Other duties as assigned
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EUCATION and/or EXPERIENCE:
- High school diploma or equivalent and five or more years directly related experience or combination of education and experience
- Five years of experience in payroll operations.
- Payroll experience in a higher education environment preferred.
- Familiarity with Ellucian Banner a plus.
- Must be well organized, a self-starter, with a strong work ethic.
- Detail oriented with professional attitude and ability to handle sensitive and confidential information.
- Must possess strong organizational and time management skills.
- Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills.
- Strong customer service skills with the ability to communicate effectively verbally and in writing.
- Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.
LANGUAGE SKILLS: exceptional English language written and oral skills (including use of proper grammar). MATHEMATICAL SKILLS: exceptional accuracy and skill with basic math. TECHNICAL SKILLS: computer skills including fluency with computer database administration and Microsoft Office applications. Advanced Excel skills. Advanced experience in payroll systems. REASONING ABILITY: ability to work in a high pressure/high volume environment under constant deadlines and interruptions; must possess strong analytical skills and work ethic; consults with supervisor prior to beginning unfamiliar task; must be able to problem-solve and plan appropriately in order to meet timelines; must be able to work collegially with all levels of constituencies to provide exceptional customer service and resolve issues diplomatically PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be able to spend extended periods at a computer and on the telephone. Some problems may require research to solve involving bending; pulling and lifting boxes of records weighing up to 40 pounds. Must be able to meet regular and predictable attendance standards. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Duties are primarily performed in an environmentally controlled office setting but conditions will vary according to the location of records and may involve dusty storage facilities. SUPPLEMENTAL INFORMATION This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind of level of difficulty. Otterbein University is an EEO educator and employer. To help attract a talented team, Otterbein offers a comprehensive benefits package to full-time faculty and staff. Benefits at Otterbein include:
- Tuition benefit for employee and their dependents
- Accrue 4 weeks paid vacation and 10 days paid sick time per year
- 11 paid holidays plus bonus days
- Medical, dental, vision, life insurance for employee, dependents, or domestic partner
- Disability
- Defined contribution retirement plan
- and much more
ABOUT OTTERBEIN UNIVERSITY: ABOUT OTTERBEIN CAREERS and BENEFITS: