We are seeking a Payroll Specialist to join our North American operations. This is a full-time, in-office role based in Sacramento, California. Salary: $28 - $37/hr What you'll do:
- Manage payroll using the accounting software to ensure timely and accurate pay for employees, running associated payroll reports and maintaining up-to-date payroll records.
- Implement, maintain, and review payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
- Process weekly and bi-weekly multi-state payroll for union & non-union employees accurately and timely.
- Process and submit union dues payments.
- Process, report and pay multi-state payroll tax liabilities monthly, quarterly and annually as required.
- Set up and maintain log of all garnishments/tax levies and remit all payments to respective agencies in accordance with each garnishment order.
- Review all garnishment related notices and prepare and process garnishments withholdings as authorized.
- Manage, report and remit other payroll deductions including employee insurance premiums, 401(k) contributions, employee loans and miscellaneous deductions.
- Assist employees with payroll related issues and questions.
- Participate in orientation presentations to train new employees on eAccess and Mobile timecard entry.
- Troubleshoot & resolve issues related to payroll; including placing stop payments on lost paychecks and issuing replacement, correcting wage and/or benefit rates, and resolving incorrect hours worked for correct payments.
- Maintain payroll information by collecting, calculating, and entering data on payroll software systems. Prepare payroll checks, as needed.
- Process lay-off checks for voluntary and involuntary terminations as requested.
- Reconcile payroll journals to general ledger monthly.
- Prepare and distribute all annual tax reporting documents including W-2s and 1099s.
- Facilitate audits by providing records and documentation to auditors.
- Identify and recommend updates to payroll processing software, systems, and procedures.
- Prepare and maintain accurate records and reports of payroll transactions.
- Maintain employee confidence and protect payroll operations by keeping information confidential.
- Prepare reports by compiling summaries of earnings, taxes, deductions, and nontaxable wages.
- Calculate, track and input commissions and bonuses.
- Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.
- Perform other duties as assigned.
What you'll bring: - 5+ years of payroll administration experience in construction or relevant industry.
- Experience in processing multi-state certified payroll and prevailing wage preferred.
- Bachelor's degree in accounting, Business Administration, Human Resources, or related field desired required.
- Experience with Subcontractor compliance and certified payroll tracking & auditing, including but not limited to LCP Tracker Job Setup and Certified Payroll Report Processing
- Strong technical knowledge of commonly used payroll concepts, practices and procedures, including union agreements, fair labor standards, prevailing wage decisions, certified payroll reporting and worker's compensation accounting.
- Knowledge of In-depth Multi State and Local tax jurisdiction as well as Federal labor standards
- Excellent consultative and communication skills (written & oral)
- Ability to interface effectively with all levels of employees/management and effectively disseminate information.
- Excellent time management and leadership skills.
- Proficient in accounting software, experience with Foundation software is a plus.
- Ability to pass a comprehensive background check and drug screen.
Physical Demands: - Sit or stand at a desk for 6-8 hours per day performing tasks on a computer
- Requires minimal physical effort with periods of walking and standing with light lifting of files
- Minimal bending, stooping, or reaching
- Occasionally exposure to environmental elements during remote visits
Working Conditions: - Requiring normal safety precautions with minimal occupational health and safety risks
- Moderate to low noise levels
- Requires considerable concentration
- Stresses induced by changing environment, diversity in the organization, strict deadlines and high volume of workload
What We Offer: Medical Insurance, Dental Insurance, Vision Insurance, Employer-Sponsored Life Insurance, Voluntary Life/AD&D Insurance, Voluntary Long-Term Insurance, Voluntary Short-Term Insurance, Paid Vacation, Paid Sick Leave, Paid Holidays, Employer Match 401(k) Plan. What's Next: Submit your application and resume for review. If your experience is a match for a current or future need, we will connect with you to learn more about your background and schedule an initial phone interview. What's important to call out is that we want to make sure not only that you're the right person for us, but also that we're the right next step for you, so come prepared with all the questions you have! Baywa.re Power Solutions is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable laws, regulations, and ordinances. In addition to federal law requirements, we comply with applicable state and local laws governing nondiscrimination in employment.