Job Description An engineering company is seeking to hire a Payroll Specialist. In this seat, you will sit on a team of 5 people. You will be responsible for processing biweekly, multi-state payroll for about 170 employees using ADP. The ideal candidate has previous ADP experience, is a self-starter, and can be full-time in-office.
RESPONSIBILITIES: - Administers processing of organization's biweekly payroll and collects Employee forms for payroll data to maintain accurate payroll records.
- Handles processing of employee status changes, analyzes payroll and employee expenses, assures general ledger accounts are reconciled; creates on-going month-end, quarterly, and year-end organization reports; and performs other duties as assigned.
- Audits payroll information for accuracy.
- Reconciles payroll deposits, tax withholdings, wage garnishments, and voluntary deductions.
- Prepare all payroll journal entries.
- Reconciles monthly insurance statements, prepare journal entries, and forwards invoice to accounts payable for processing.
- Participates in problem solving and special projects within the HR Department.
- Assigns exempt and non-exempt worker status to employees.
- Prepares responses to notices from government agencies regarding employee tax filings.
- Assures that payroll-related transactions are processed in compliance with external and internal policies.
- Performs actions necessary to track and determine regular and overtime pay.
- Calculates and processes Federal and State tax and social security withholdings, union dues, and other deductions, insurance, benefits, pension/retirement, 401(k) contributions and company match, and profit sharing.
- Screens time-worked inputs for calculating, coding, or other errors. Monitors computer reports alerting Payroll Clerks to problems or errors.
- Reconciles errors and maintains payroll records.
- Reviews and processes payroll adjustments, including vacation, sick, and other time off.
- Generates accrual entries, as required. Fields and responds to payroll inquiries and resolves discrepancies as required.
- Conduct payroll training for current and new managers.
- Maintains knowledge of rules and laws which govern the payroll administration practices.
- Assists with guiding and training managers on processing payroll and time and attendance.
- Generate payroll and HRIS reports as requested by the leadership team.
Requirements
- Minimum of 2+ years of Payroll experience.
- Bachelor's degree in Accounting preferred.
- Must be a team player willing to assist in all HR areas or tasks.
- Ability to maintain a high level of confidentiality.
- Proficiency with ADP preferred.
- Proficiency in Excel and MS office suite - Outlook, Word
- Strong interpersonal and communication skills and the ability to work effectively independently and in a team environment
- Ability to gather data, compile information, and prepare reports.
- Must be able to multitask and thrive in a fast-paced, constantly changing environment.
- Familiarity with federal and state wage laws.
- Attention to detail a must.