Payroll SpecialistOTTO - designed, manufactured and precision tested, right here in the USA.OTTO's opportunity: Our Payroll Specialist is responsible for providing professional level timely and accurate execution of the full payroll lifecycle. Responsibilities include managing the compilation of payroll information, paying employees, data reporting, and ensuring compliance with OTTO policy and regulatory requirements. This position is also responsible for ensuring the compensation structure and standards of the company. The candidate will work in partnership with ADP (managed service provider) to ensure success of the payroll process. The Payroll Specialist also works closely with the accounting team to ensure all accounting and reporting deliverables are met. ThePayroll Specialist is continually responsible for providing a high-quality level of customer service to both management and the Company's employees. Specifically, thePayroll Specialist will:
- Process weekly (hourly) and biweekly (salaried) payroll
- Prepare weekly, monthly & annual payroll reports as well as ad hoc reports for management & audits
- Review timecards for accuracy
- Educate new managers, group leaders and office hourly on Time and Attendance
- Prepare & process quarterly rate increases
- Act as liaison with ADP
- Electronically transmit positive pay data to the bank
- Manage positive pay exceptions
- Track and maintain payroll deductions in arrears
- Track & manage age reduction GTL
- Process Group Healthcare costs (W-2s)
- Manage SUI rates
- Set up state and local jurisdictions as required
- Balance quarterly payroll taxes
- Calculate and process profit sharing & process bonus payrolls
- Track & report employee loans
- Administer employee garnishments
- Manage LOA vacation proration
- Process payments for Cottage work
- Electronically transmits 401(k) contributions/company match to plan administer
- Provide reports for 401k audit
- Process improvements as necessary
- EEO-1 report preparation & submission
- Illinois Equal Pay Act report preparation & submission
- Census reporting for 401(k) & benefit renewals
- Manage salary & hourly vacation carryover
- Manage payroll & holiday schedules in ADP
- Maintain pay grades in ADP
- Import points on paychecks
- Retrieve ADP invoices
- Prepare monthly anniversary list for the OTTO Newsletter
- Manage outstanding payroll checks
- Prepare annual rent increase authorizations, process rent increases
- Provide annual budget information to accounting
- Assist with other related duties as required or assigned
What you'll need to bring to the table:
- Bachelor's degree or 10 years related experience
- Minimum 5 years of full payroll life cycle experience including 2 years minimum with ADP Workforce Now
- Experience processing payroll for 500+ employees
- Strong problem solving, communication & interpersonal skills
- Solid working knowledge of benefits, policies, and procedures
- High level of integrity & ability to maintain confidential information
- Ability to multitask
- Detail oriented with ability to perform with a high degree of accuracy
- Ability to work independently and as part of a team in a deadline driven and fast paced environment
- Proficient in Microsoft Office including intermediate level in Excel
OTTO's Benefits:
- Medical Insurance
- Dental Insurance
- Vision Insurance
- 401(k) with a company match
- Tuition Assistance
- Life Insurance Benefits
- Competitive Pay
- Profit Sharing Bonus
- Paid Vacation and Holidays
- Company Picnic
- Holiday Party
- AND numerous OTTO celebrations throughout the year!
To review all of OTTO's available opportunities, please visit our career page by clicking on the link below: OTTO Engineering is an Equal Opportunity Employer: Disability/Veteran Federal Notices Federal EEOC - Know Your Rights NLRB Notice E-Verify Request for Assistance / Reasonable Accommodation: If you are a qualified individual with a disability or a disabled veteran, please let us know if you require a reasonable accommodation to complete any part of the online application process. You may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. If you need an alternative method for applying, please contact OTTO Engineering via telephone at 847-###-####or email at HRDepartment @ ottoexcellence.com These contact tools may be used only by individuals with a disability for accommodation requests; please do not inquire as to the status of an application. OTTO Engineering does not accept unsolicited resumes from third party recruiters, agencies, or similar organizations; any submissions will not be honored.