Position Details To create a Posting, first complete the information on this screen, then click the Next button or select the page in the left hand navigation menu. Proceed through all sections completing all necessary information. To submit the Posting to Human Resources, you must go to the Posting Summary Page by clicking on the Next button until you reach the Posting Summary Page or select Posting Summary Page from the left navigation menu. Once a summary page appears, hover your mouse over the orange Action button for a list of possible approval step options. Position Information Position Title Payroll Specialist Status Full Time Job Summary The payroll specialist will be able to assist in the daily operations of the payroll processing in alignment of with the offices of payroll and human resources of the University. This position reports to the payroll manager under the direction of the associate vice president for business and financial affairs/controller. Essential Job Duties
- Analyze, process, and maintain all payroll adjustments, leave payouts and corrections.
- Identify any payroll discrepancies and resolve issues on a timely basis working with Office of Human Resources
- Serve as the university liaison to obtain information required for these transactions; resolve all payroll issues to ensure employees are paid in a timely manner
- Serve as main point of contact for the payroll department and provides a high level of immediate customer service to staff, and faculty via telephone calls, email, or office visits for request such as needing forms and/or with payroll related questions-including conducting necessary research and taking action to resolve issues
- Meet fixed and fluctuating deadlines while working mid to high volume payroll cycles to achieve work objectives coordinating with Payroll Manager
- Process of paperwork for all exempt, non-exempt, faculty, and students including new hire/change information and ensuring accuracy and completeness of the paperwork submitted. Document types could include faculty contracts, additional compensation to faculty, flat rate, state and federal tax forms, pay advances. stop payments, and wage investigations
- Maintain payroll records
- Verify address change forms received from HR are entered correctly into the system, and confirming any necessary payroll tax changes are made and tax forms are received. Also, for filing the forms electronically according to the current electronic employee file structure.
- Update individual files on every employee of the university
- Run and save bi-weekly leave accruals for Vacation, Sick Leave and Personal Leave, review the reports for negative balances, process applicable adjustments and communicating to employees and supervisors before and after leave is processed for each payroll
- Responsible for working closely with Payroll Compliance Coordinator and Accounting Manager at fiscal and calendar year end to complete all payroll processes and related tasks on an accelerated basis
- Responsible for assuring compliance with the College's structure of internal controls, especially as it applies to payroll preparation
- Collaborate with Human Resources Department to ensure accurate data is utilized for payroll processing
- Shared responsibility for monitoring Payroll email account
- Perform other duties as assigned to assist in the completion of the payroll/human resources functions
Qualifications (Education, Experience and Specialized Training)
- Associate's degree in business or accounting (required)
- 2-3 year's minimum payroll experience (required)
- Bachelor's degree in business or accounting (preferred)
- Five years or more payroll experience (preferred)
- Two years of college/university accounting experience (preferred)
Physical Demands
- Ability to operate standard office equipment
- Ability to walk short distances
- Ability to lift and carry parcels, packages and other items
- Ability to prepare and analyzing data and figures
- Ability to view a computer terminal; extensive reading
Skills and AttributesKnowledge of:
- Numerous deductions and other earnings, understand the rules under which these deductions and earnings are permitted and their effect on withholding tax computations and on wages
- Applicable laws, regulations, policies, and guidelines
Skills:
- Independent judgment in resolving complex issues
- Attention to detail
- Demonstrated proficiency with computers and software
- Experience with computerized office tools such as Excel, PowerPoint, and Word
Ability to:
- Communicate effectively, both orally and written
- Exercise analytical skills
- Work in a fast-paced, people-oriented environment
Posting Detail Information Posting Number S724 Will this position required travel? Yes Will this position required night, weekend, and after hour work? Yes Will this positon be supported using grants or contract funding? No Number of Vacancies 1 Desired Start DatePosition End Date (if temporary)Open Date 10/17/2024 Close Date 01/17/2025 Open Until Filled No Special Instructions Summary Each applicant, including all current employees, must complete and submit the following documents:
- Tuskegee University employment application
- Cover Letter
- Resume/CV
- Recommendation letters
- Copies of unofficial transcripts.
Please note that official transcripts(s) will be required upon hireQuick Link for Internal Postings