Location: El Paso,TX, USA
Perform a variety of semi-complex tasks in support of processes and functions related to payroll. In-person work on campus is an essential function of this position.
Gather, review, and audit timesheets and leave forms for proper payment of overtime hours and leave time according to College policies and procedures and federal and state laws. Work closely with Human Resources Department on employee job information changes and employee pay adjustments. Print reports to verify input during and after payroll process and make any necessary corrections. Process leave audits, post final vacation and sick leave payoffs, and run manual checks when necessary. Execute and follow various payroll processes to finalize payroll, and print and file various payroll reports.
Reconcile, prepare, and verify accuracy of state and federal reports on a monthly and quarterly basis to include Teacher Retirement System of Texas (TRS), Employees Retirement System of Texas (ERS), Texas Workforce Commission (TWC), etc. Prepare monthly journal entries and reconcile general ledger payroll accounts.
Reconcile, prepare, and verify accuracy of various retirement carrier reports, submit monthly check requests, and information electronically regarding child support and wage withholding garnishments, and generate payroll reports to deliver to budget heads via e-mail.
Audit employee direct deposit forms for accuracy and enter information in the Human Resources/Payroll Banner system. Make appropriate changes to employees' direct deposit information mandated by banking institutions.
Maintain accurate and complete employee records for audit purposes in both written and electronic format and generate reports to verify documents were scanned and indexed correctly.
Assist employees with any payroll related issues and interpretation of rules, regulations, and College policies and procedures.
Maintain employee payroll records by entering W-4 information in Human Resources/Payroll Banner System. Prepare and reconcile employee wages and employee/employer tax contributions to process W-2 forms at the end of the year.
Perform other duties as assigned.
Required Qualifications:
1. Associate's Degree or equivalent and three (3) years of related experience or an equivalent combination of education and experience which demonstrates possession of the required knowledge, skills, and abilities.
NOTE: A copy of the transcript reflecting this required education MUST be submitted for consideration and reflect completed coursework and degrees conferred. The candidate must be fully qualified for the position at the time of application.
2. Effective customer service and telephone etiquette skills.
3. Must possess strong, basic mathematical skills and working knowledge of basic accounting principles and manual payroll processes, and ability to establish and adhere to timelines.
4. Working knowledge of payroll processing, Federal and State rules and regulations pertaining to employment payrolls or compliance.
5. Ability to interpret tax, benefits, and other deductions and resolve payroll related questions and issues.
6. Must possess the ability to establish and adhere to timelines and be detail-oriented.
7. Effective analytical, problem-solving, decision-making, and multi-tasking skills.
8. Effective communication (oral and written), organizational, and interpersonal skills and possess the ability to maintain confidentiality of work-related information and materials.
9. Must possess ability to establish and maintain effective working relationships with staff and the public, and communicate and interact with individuals at all levels of the institution.
10. Must possess effective data entry skills and experience managing files and records.
11. Proficient in 10-Key and a variety of word processing, spreadsheet, database, e-mail, presentation software, large integrated automated payroll system, and equipment associated with a general office environment.
Special Conditions:
1. This is a security-sensitive position as defined under the Texas Education Code, Section 51.215; the successful applicant will be required to undergo a criminal background check, as permitted and/or required by applicable law, and in accordance with the College's policies and procedures.
Individuals desiring consideration MUST complete and submit an EPCC Application for Employment on-line by the announced deadline.
COPIES OF ACADEMIC TRANSCRIPTS MUST BE uploaded with the application. CURRENT EMPLOYEES ARE ALSO REQUIRED TO UPLOAD THEIR TRANSCRIPTS WITH EACH SUBMITTED APPLICATION; TRANSCRIPTS IN PERSONNEL FILES CANNOT BE ACCESSED BY EVALUATORS FOR THIS PURPOSE. APPLICATIONS SUBMITTED WITHOUT TRANSCRIPTS WILL NOT BE CONSIDERED. Only documents stating 'Transcript' or 'Unofficial Transcript' will be accepted. Other documents (Degree Audit, Degree Summary, Program Summary, etc.), uploaded in lieu of transcripts will not be accepted.
If you are unable to attach your transcripts to your application, please mail your transcripts to El Paso Community College, Employment Services, P.O. Box 20500, El Paso, TX 79998. Mailed documents MUST include the position title and posting number for this position vacancy.
A letter of application, resume, letters of recommendation, and other supporting documents are optional but highly encouraged and may be submitted on-line with the application form or forwarded to the Human Resources Department at El Paso Community College, Employment Services, P.O. Box 20500, El Paso, TX 79998. Mailed documents must be received by the application deadline. Documents received after the application deadline will not be accepted.
Copies of transcripts must reflect completed coursework and conferred degrees. All academic coursework and degrees must be from an accredited college or university or be certified by an acceptable agency that the institution is recognized by the appropriate governmental agency in its home country (this is generally stated in the degree evaluation).
Transcripts issued in a language other than English must be accompanied by a full translation (word for word) by a current member of the National Association of Credential Evaluation Services (NACES). Additionally, each foreign transcript must be evaluated for equivalency to United States accredited coursework.
Applications containing foreign transcripts that are not accompanied with the above required documentation will not be considered.
In accordance with federal law and as a condition of employment, the successful candidate must furnish documentation verifying employment authorization eligibility and identity before being employed.
The El Paso County Community College district is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
Physical Requirements:
While performing the duties of this job, the employee is regularly required to sit, use hands to handle or feel, reach with hands and arms and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.