PAYROLL SPECIALIST The Payroll Specialist processes the organization's in-house payroll, ensuring that pay is processed on time, accurately, and in compliance with government regulations. O'Connell Electric Company is a full-service electrical contractor serving New York State and surrounding regions of the northeast. We maintain fully staffed offices in Buffalo, Rochester, Syracuse, and the Albany metro area along with our corporate headquarters in Victor, NY. Responsibilities:
- Handles the daily workflow of the department.
- Ensures procedures and processes are followed.
- Processes inquiries and requests related to preparation and distribution of payroll.
- Process weekly payroll for 600-1,000 union and non-union employees across multiple states.
- Review and correct payroll exception reports.
- Assist the Manager and Supervisor as needed in various tasks such as reconciliation of payroll to general ledger, monthly union reports, pay rate changes, garnishments, taxes, deductions, etc.
- Enter/validate new hire information, organize, and scan documentation.
- Submit Background Check requests and manage completed checks.
- Ensures accurate and timely processing of payroll updates including new hires, terminations, and other changes as requested.
- Maintains or oversees the maintenance of employee records.
- Ensures compliance with federal, state, and local payroll, tax, wage, and hour laws and best practices.
- Assists with audits.
- Prepare and distribute Certified Payroll Reports.
- Distribute pay checks/direct deposit stubs.
- Process layoff checks.
- Identifies and recommends updates to payroll software, systems, and procedures.
- Performs other duties as assigned.
Required Skills and or Experience:
- Excellent organizational skills and attention to detail.
- Strong written and verbal communication skills.
- Good listening skills.
- Ability to work in a challenging group environment, while promoting teamwork and collaboration.
- Ability to take initiative and responsibility for assigned tasks.
- Excellent customer service skills.
- Diligent recordkeeping and work process monitoring.
- Strong analytical and critical thinking skills.
- Proficient with Microsoft Office Suite or related software.
- Proficient with payroll software.
Minimum Requirements:
- Associate degree or bachelor's degree in accounting, business administration, human resources or related field required.
- At least two years of experience in payroll processing is required.
- Working experience with payroll taxes at the Federal, multiple State and Local level required.
- Must be able to read and understand working conditions outlined in a Collective Bargaining Agreement (CBA).
- Multiple union experience required.
- Construction industry experience preferred.
Compensation: The minimum and maximum annual salary that O'Connell Electric Company, Inc. believes in good faith to be accurate for this position at the time of this posting is between $60,500 to $65,500 annually. It is important to O'Connell Electric that potential candidates for this position understand that compensation depends on numerous factors including the geographic location where the role will be performed, skills required, experience, complexity, travel, and market rate. O'Connell Electric aims to reward performance and attract top talent with competitive, fair pay and benefits. Please note that the top of the salary range represents exceptional, and/or senior-level positions, which meet all required qualifications. Actual offers take candidate's knowledge, skills, abilities, and experience into account. Equal Opportunity: O'Connell Electric is an equal opportunity employer and prohibits discrimination and harassment of any type. O'Connell Electric affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.