Job Summary:
The Payroll Specialist is responsible for processing and administering payroll for all employees within the company. This includes ensuring that payroll is accurate, timely, and in compliance with legal and company policies. The role also involves managing employee benefit deductions, tax filings, and responding to payroll-related inquiries.
Key Responsibilities:
- Accurately process and maintain payroll for all employees on a bi-weekly, monthly, or other scheduled basis, depending on company policy.
- Maintain accurate records of employees' hours worked, vacation and sick time, and other relevant payroll data.
- Ensure accurate withholding of federal, state, and local taxes; file necessary payroll tax reports; stay up-to-date on tax laws and other legal requirements related to payroll.
- Administer employee deductions for benefits (health insurance, retirement contributions, etc.), garnishments, and other withholdings.
- Prepare and submit payroll-related reports, such as tax filings, benefits reports, and payroll summaries for management review.
- Serve as the point of contact for employee inquiries related to payroll, including questions about pay, deductions, and benefits.
- Maintain accurate payroll records and employee files in compliance with company policies and regulatory requirements.
- Perform payroll reconciliations, ensuring the accuracy of payroll data and resolving discrepancies.
- Ensure compliance with federal and state labor laws, tax regulations, and internal policies. Assist in audits and other regulatory processes as needed.
- Monitor and manage timekeeping systems, ensuring that employees' worked hours are recorded accurately and in compliance with company policy.
Qualifications:
- Bachelor's degree in Accounting, Business Administration, or related field.
- 2+ years of experience in payroll
- Skills:
- Strong understanding of payroll and tax laws (federal, state, and local).
- Experience with payroll software (e.g., ADP, Paychex, Workday, or similar).
- High attention to detail and accuracy.
- Strong communication and customer service skills to handle employee inquiries.
- Ability to maintain confidentiality and handle sensitive information.
- Strong organizational and time-management skills.