Payroll Specialist
: Job Details :

Position Type: Secretarial/Clerical/PayrollDate Posted: 12/12/2024Location: Administrative OfficesCOLLETON COUNTY SCHOOL DISTRICT JOB DESCRIPTION - PAYROLL SPECIALISTJOB PURPOSE Under occasional supervision, coordinates and performs responsible accounting work in the processing and preparation of scheduled and unscheduled payrolls for the District and in the maintenance of related records and reports; and performs related administrative and technical work as assigned. Reports to the Chief Financial Officer. ESSENTIAL JOB FUNCTIONS Coordinates and performs technical accounting work in the preparation and processing of scheduled and unscheduled payrolls for the school district. Monitors and controls department workflow to ensure effective and efficient daily operations. Assists in the establishment and implementation of guidelines, deadlines and procedures for the processing of district payroll. Balances, produces and distributes payroll checks and direct deposit notifications. Posts payroll to ledger and creates all payroll related journal entries. Accrues employee sick leave monthly, annual leave yearly and roll over balance yearly. Reconciles payroll liability accounts on a monthly basis. Receives, uploads and prints Kelly Services absentee file weekly. Creates, uploads, and submits monthly ORP funding. Produces and distributes W-2 forms; files year-end wage reports with the Social Security Administration. Upload, print, seal, distribute and report 1095C employee files to IRS yearly. Pays federal and state withholding taxes; creates, balances and files quarterly 941 and state withholding reports. Creates, balances and files monthly and quarterly S.C. Retirement System reports. Creates, balances, pays and files monthly health insurance bill. Creates, balances, and submits quarterly SCDAC Medicaid claim report. Processes payroll related accounts payable each payroll. Compiles data for and prepares various payroll / financial records and reports as required by the District and other agencies. Maintains the accuracy of financial data in budget prep. Provides assistance to employees and supervisors regarding hours worked, leave taken and review of timekeeping data via Kronos, pursuant to all policies, rules, regulations, and laws. Ensures compliance with all pay, leave, and timekeeping regulations and policies. Ensures time and attendance records are accurate and reviewed for every employee for each pay period and uploads file to accounting system. Receives and responds to inquiries, concerns and complaints in areas of responsibility. Attends and participates in various district meetings as required. Performs routine clerical tasks as required, including but not limited to preparing reports and correspondence, copying and filing documents, answering the telephone, sending and receiving faxes, entering and retrieving computer data, etc. Operates a variety of equipment such as a computer, printer, copier, calculator, telephone, paper shredder, check signer / sealer / folder, postage meter, etc.; uses clerical, copier, computer supplies. Interacts and communicates with various groups and individuals such as the immediate supervisor, coworkers, other district administrators and staff, school administrators and staff, state and federal agencies, attorneys, State Department of Education personnel, accountants and the general public. Attends training, seminars and conferences, etc., as required to maintain and enhance job knowledge and skills. Performs related duties as required. QUALIFICATIONS Requires a Bachelor's degree in business, accounting or related field supplemented by three to four years of experience in payroll, accounts payable or related area of finance, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Must possess a valid state driver's license. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job. Unless reasonable accommodations can be made, while performing this job the staff member shall:

Use strength to lift items needed to perform the functions of the job.

Sit, stand and walk for required periods of time.

Speak and hear.

Use close vision, color vision, peripheral vision and depth perception along with the ability to focus vision.

Communicate effectively in English, using proper grammar and vocabulary. American Sign Language or Braille may also be considered as acceptable forms of communication.

Reach with hands and arms and use hands and fingers to handle objects and operate tools, technology equipment, computers, and/or controls.

WORK PLACE EXPECTATIONS

Work effectively with and respond to diverse cultures or backgrounds.

Demonstrate professionalism and appropriate judgment in behavior, speech, and dress in a neat, clean and professional manner for the assignment and work setting.

Have regular and punctual attendance.

Follow all District policies, work procedures, and reasonable requests by the proper authorities.

DISCLAIMER: This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice. The Colleton County School District is an Equal Opportunity Employer. Responsibilities: Under occasional supervision, coordinates and performs responsible accounting work in the processing and preparation of payrolls for the District and in the production and maintenance of related records and reports. Performs related administrative and technical work as assigned. Reports to the Director of Finance. Qualifications: Requires an Associate's degree, vocational technical degree or specialized training that is equivalent to satisfactory completion of two years of college education with emphasis in accounting, bookkeeping or a closely related field, supplemented by three to four years of general bookkeeping and/or payroll experience. Must possess a valid state driver's license. Application Procedures: External applicants must complete a District application online. Internal applicants must complete the internal application online and submit a cover letter and resume to the Office of Human Resources.