Job description Job Title: Payroll Supervisor/Manager **Hybrid Role** ONSITE requirement - Mon/Tues/Thursday & Work from Home on Wed & Fri Job Purpose
- Manages payroll processes
- Manages payroll team as needed
- Ensures proper management of all contractual, fiscal, insurance and social security formalities relating to personnel management (whether payroll or non-payroll) with the support of his/her own team and selected IT tools
Job scope
- Manage complex systems : Payroll + Income Tax + Social Security + Benefits/Perquisites Management; Regional scope
- Population scope: 3500 people
- International payroll team - US, Canada and Mexico
- Payroll processing regions - US, Canada, Mexico, Colombia and Guyana.
- Key interactions
- Internally: Legal, Administration, Finance, Accounts and Cost Control department , HR, C&B team
- Externally: Social Security Institutes; Labor Office, Auditing team and Tax Authorities
Main accountabilities
- Manages the Administration of Payroll
- Manage payroll team as needed to assist with payroll processing, completion of projects, assist with payroll training, meeting of deadlines.
- Leading small payroll projects.
- Leading meetings.
- Troubleshooting and resolving issues.
- Takes part in industrial relations meetings for aspects relating to own scope of activities
- Partners to design and implements local/ regional policies in alignment with Company pay policies, both collective and individual
- Ensures prompt and proper payment of salaries or fees, contributions and taxes relating to personnel
- Responsible for relations with tax authorities related to federal, state, and local tax notices, audits, etc.
- Provides opinions on pay, contributions and fiscal aspects to the Company and personnel
- Critically review and analyze current payroll, benefits and tax procedures to recommend and help implement changes leading to best-practice operations (especially new countries absorbed into Shared Services model)
- Ensure the various systems are set-up and updated to reflect current employee base (wages, benefits, sick and vacation time) is in line with contracts (union and non-union) and in compliance with local and group standards
- Communicate actively with Business lines, HR C&B and Finance departments to review cross-departmental impacts and reconcile data sharing
- Responsible for the proper execution of all activities relating to the personnel administration section and Company and contractual pay policies and regulations
- Responsible for data integrity in Payroll systems
- Participate in payroll or time system implementation projects.
- Actual payroll processing responsibilities during team member vacations, balance workload during high activity periods.
Requirements
- Bachelor's degree
- 5 years of working experience in HR
- Excellent communication skills
- Planning and organizational skills
- Fluent in English
Special Skills Desired:
- ADP (enterprise, payforce, vantage)
- Payroll system change management (special projects for enhancement), etc
- Workforce time system knowledge a plus.
- Must have lead/manager/team management experience
- Leadership Experience
- Experience working in a shared services environment is a plus!!
- Spanish speaking is a plus.
- SAP experience is a plus.
Our role in supporting diversity and inclusion As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.