Salary : $76,245.31 - $128,841.23 Annually Location : Oxnard 93030, CA Job Type: Full Time Job Number: 3530-HR-2411-JR Department: Human Resources Opening Date: 11/05/2024 Closing Date: Continuous Description The City of Oxnard's Human Resources Departmentis seeking a Payroll Supervisor with strong organizational skills and excellent communication skills. Under general supervision, the Payroll Supervisor performs difficult and complex professional payroll accounting duties where methods and procedures are independently determined. WHAT YOU'LL DO:
- Plan, prioritize, assign, supervise, and review the work of staff responsible for processing the City's payroll. Ensure the process of the biweekly payroll and related tasks are completed correctly and timely.
- Oversee biweekly payroll for about 1,800 employees of about, with 6 MOU's.
- Prepare, process and review all quarterly and year end reporting and works with internal and external parties to ensure timely processing and accurate payroll reporting (i.e. W-2s, State Controllers Report and ACA). Remit benefit and payroll tax payments to external agencies and prepare all necessary Federal and State payroll tax returns.
- Coordinate changes in employee benefit, deductions, and salaries to provide accurate payroll and accounting records.
- Ensuring work schedules are complete for accurate reporting of time.
- Identify, research, and resolve payroll accounting discrepancies and inconsistencies and recommend, develop and implement corrective actions to ensure accurate recording and reporting of payroll transactions. Responsible for payroll audits during and after the payroll processing.
- Formulate, streamline, establish and maintain processes and procedures needed to maintain appropriate internal controls and improve efficiency.
- Research, interpret, apply and explain payroll rules related to FLSA and CALPERS reporting.
- Maintain and explain payroll policy and procedures with reference to memorandums of understanding (MOU), FLSA, and Federal and State Law.
- Process payroll information utilizing several complex software applications including MS Access, MS Excel, HTML files, and Sungard HTE payroll system. Serve as subject matter expert in conversion to a new ERP payroll system - Tyler Munis.
- Research and solve payroll problems; continually update and maintain payroll records and computer systems; audit and implement compensation and benefit changes.
- Make changes to payroll tables and earning or deduction codes as needed due to MOU, local, State, and Federal taxes, along with a variety of other deduction and benefits codes such as CalPERS, Deferred Compensation, and Union Dues, among others.
- Provide training and information to payroll departmental representatives, and timekeepers throughout the City.
- Enter payables and communicate with third parties to deliver timely and accurate information and payments.
- Recommend and assist in the implementation of goals and objectives; establish schedules and methods for providing payroll services; implement policies and procedures.
- Participate in the selection of payroll staff; provide or coordinate staff training and evaluations; work with employees to correct deficiencies; implement discipline procedures. Responsible for staffing needs to ensure adequate staff coverage. Cross-train payroll staff.
- Perform related duties and responsibilities as required.
Payroll/Classification Title: Administrative Services Analyst, Senior DISTINGUISHING CHARACTERISTICS: This classification is distinguished from the Administrative Services Analyst in that it performs advanced professional financial, managerial and/or operational analysis work and/or provides professional program analysis, evaluation and administration. May lead professional level staff and may serve as a designated subject matter expert. SUPERVISION EXERCISED / SUPERVISION RECEIVED: Receives general supervision and is expected to prioritize work to meet deadlines and to keep the supervisor informed of any unusual or irregular issues that would impact achievement of a deadline, organizational policy or procedure or in consideration of risk management. Supervises paraprofessional staff and less than two professional staff including conducting performance evaluations, coordinating training, and implementing hiring, discipline and termination procedures. WORK SCHEDULE: The normal work week is 9/80: Monday through Thursday 8:00 am to 6:00 pm and alternating Fridays 8:00 am-5:00 pm. This position may be required to work outside business hours, including on weekends and holidays, as needed to respond to workload needs. This position is considered exempt and not eligible for overtime pay. In addition, this position may be required to be available to work additional hours in response to peaks in workloads and changes in department needs. The standard work environment varies depending on assignment but is typically either primarily in an office setting or out in the field. The City does not offer hybrid or remote work. Essential Functions (This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.) Performs advanced professional financial, managerial and/or operational analysis work; supervises and oversees paraprofessional and professional staff in assigned area; may assist in training staff and serving as a lead worker Provides programs management in assigned area; provides analytical support and coordination of special projects, as assigned. Responds to inquiries from internal and external customers; conducts research, audits and/or assessments; provides information, guidance and materials in support of designated programs; troubleshoots issues and resolves problems; and, provides project staff support, liaison services and/or general oversight to designated committees, external stakeholders or project teams. Monitors and ensures compliance with policy, procedures, standards and/or regulations. Gathers information, analyzes and compiles data, identifies requirements and trends, and presents findings; prepares, updates and maintains records, reports, presentations, and databases. Performs other duties of a similar nature and level as assigned. Minimum Qualifications The following are the minimum qualifications necessary for entry into the classification: EDUCATION:
- Bachelor's degree in business administration, finance, accounting or related field
- A Master's degree in a related field or American Payroll Association certification is highly desirable.
EXPERIENCE:
- Three (3) years of journey-level professional experience in payroll administrative experience in a municipal government setting.
General InformationAPPLICATION PROCESS:
- Submit NEOGOV/Government Jobs on-line application.
- Complete and submit responses to the supplemental questions, if required.
- Upload resume, cover letter, proof of degree (transcript), or other requested documents.
Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state see my resume or see my personnel file are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application. The list of qualified candidates established from this recruitment may be used to fill other full-time, part-time, and temporary assignments. This recruitment will be used to establish an eligibility list for a future vacancy. Selected candidate(s) must pass a thorough background investigation. UNION MEMBERSHIP: Regular full-time and part-time positions in this classification are Confidential pursuant to the Meyers-Milias-Brown Act and are accreted to the Oxnard Mid-Managers Association (OMMA), but may not be represented by OMMA. NOTE: For most positions, the City of Oxnard relies on office automation (Microsoft Office/Google) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work. Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all positions. Employees are required to participate in the City's direct deposit plan and are paid on a bi-weekly basis. This position requires a 12 month probationary period. Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them. EQUAL OPPORTUNITY: The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants. We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, medical condition, disability or sexual orientation. REASONABLE ACCOMMODATION: The City of Oxnard makes reasonable accommodation for the disabled. If you believe you require special arrangements to participate in the testing process, you must inform the Human Resources Department in writing no later than the filing date. Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required. LEGAL REQUIREMENT: On the first day of employment, new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986, as amended. The City participates in E-Verify and will provide the federal government with you. Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, please contact DHS. 888-###-#### dhs.gov/e-verify If you have any questions regarding this recruitment please contact Jackie Ramos at ...@oxnard.orgNOTE: The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice. Retirement Contributions: New members (as defined by PEPRA), 2% @ 62; Classic members 2% @ 55. The employee will be required to pay a portion of their annual earnings toward their retirement. The City of Oxnard does not participate in social security. Vacation/Annual Accrual Rates: Full time employees accrue annual leave at a rate of 6.24-11.78 hours per bi-weekly pay period based on years of service. Deferred Compensation: The City contributes 1% to a deferred compensation program. Bilingual Pay: A regular full time employee may receive bilingual pay at the rate of $50.00-$125.00 bi-weekly depending on the Level the employee is required to provide bilingual services as determined by the City Manager or designee. Health and Dental: Employees can choose from a variety of medical plans provided by the City. The City's contribution to medical coverage is outlined below: Level One - For employees hired before January 1, 2023, the City contributes $1,543.00 per month toward medical insurance premiums and an additional $74.21 per month toward dental insurance premiums. Employees will receive cash back if the medical plan they choose is less than the City's monthly contribution of $1,543.00 per month. Employees who waive medical insurance will receive cash back in the amount $1,243.00 per month provided they provide proof of other qualifying coverage. Any unused dental premium monies are paid to the employee. If employees hired prior to January 1, 2023 make any changes to their health plan, they will be placed in level two. Level Two - For employees hired on or after January 1, 2023, the City will contribute $1,863.00 towards medical insurance premiums with no cash back. Employees who waive medical insurance will receive $500.00 per month cash back provided they show proof of other qualifying coverage. The City will continue to provide $74.21 per month towards dental insurance. Life Insurance: City employees receive Basic Life and have the option to purchase additional insurance coverage. Tuition Reimbursement: Full-time employees are eligible for 75% reimbursement for work related coursework. Holidays: The City observes 12 holidays per year. 01 Do you possess a bachelor's degree or higher from an accredited college or university with major course work in public administration, economics or a related field?
02 Please describe your experience performing difficult and complex professional payroll accounting duties. If you do not have this type of experience, please type, No experience. 03 Please describe your supervisory experience and provide the number of direct reports you have supervised. If you do not have this type of experience, please type, No experience. Required Question