Payroll & Timekeeping Specialist
: Job Details :

Payroll & Timekeeping Specialist

Location: Port Sulphur, LA

Employment Type: Full-Time, Craft

Position Overview

The Payroll & Timekeeping Specialist will perform all payroll and timekeeping responsibilities accurately on a daily basis at a project site, be a liaison between the home office payroll and project site and help champion our timekeeping technology. This position will report directly to the Project Accountant. Duties will include, but not be limited to, managing the working operation of timekeeping hardware/software, assisting with entering new hire information/terminations into ADP, introduction of employee information into the time allocation tool and mJobTime. Responsible for ensuring that all hours in the timekeeping software are paid to employees via ADP. Must have exceptional communication with project supervision/management for crew assignments and work collaboratively with all departments.

Responsibilities

* Maintain accurate records & files and maintain payroll records in accordance with policy & procedure.

* Manage & maintain timekeeping hardware solutions to ensure accurate time records.

* Act as primary project site contact for questions regarding payroll & timekeeping, and for troubleshooting timekeeping hardware & software system. Respond in a timely manner to employee requests.

* Ensure timekeeping systems accurately reflect daily status; and all data flows are accurately moving across all integrated systems.

* Support timekeeping system setup & configuration in accordance with project site requirements and in coordination with Home Office.

* Process records for hours worked by employees at the project site in accordance with company policy and procedures. Ensure hours are accurate; follow up to resolve discrepancies. Provide discrepancy and/or trending reports to management.

* Work directly with Home Office Payroll team to ensure timely and accurate processing of payroll, including pre-work of reviewing time adjustments, PTO requests, obtaining necessary approvals, and per diem; Pre-work for weekly project site payroll includes reviewing mJobTime and ADP reporting for errors or issues prior to submitting the payroll.

* Sort & distribute payroll checks in a timely manner.

* Receive & process weekly payroll changes, including automatic direct deposits, tax changes, pay rate changes, and union status changes.

* Ensure the timekeeping system is up to date with the same data that is in ADP.

* Develop knowledge and understanding of any labor agreements for the project site and support Union reporting.

* Collaborate with Project Controls team with respect to timekeeping and time allocation process flows, technology configuration.

* Support management in preparing final checks.

* Badge Administration.

* Collaborate and communicate with Safety, Quality, General Superintendent, Employee Care, and Project site management. Be aware as to who will be arriving on site, if testing is required.

Qualifications

* 5+ years Payroll and/or Timekeeping Experience

* Experience using mJobTime or similar timekeeping software required.

* Working knowledge of state specific and federal payroll/wage and hour laws required.

* Experience using ADP Workforce Now preferred.

* Highly proficient in verbal and written communication.

* Ability to work effectively with all levels of employees while inspiring respect, credibility, and integrity.

* Ability to organize, prioritize, and work within deadlines, and multi-task.

* Must be trustworthy with confidential information; and able to sustain the utmost confidentiality in performing job functions; compliance with all HIPAA, privacy laws and company policies.

* Strong analytical and problem-solving skills.

* Effective teamwork and interpersonal skills.

* Intermediate level of proficiency in Microsoft Excel.

* Able to react to emergency payroll situations appropriately when required.

* Must be self-motivated and able to take initiative.

* High degree of accuracy and attention to details required.

* Must have a demeanor capable of respectfully interacting with people of differing personalities and willingness to follow instructions.

* Willingness to travel periodically for training.

* Must work overtime and weekends when required.

* Must be willing and able to work on an active project site.

Benefits

* Advancement and Growth Opportunities

* Paid Time Off

* Comprehensive Nationwide Health and Welfare Benefits

* Company Sponsored Events

* Financial Planning and Savings Resources

* 401k Retirement Savings Plan

* Paid Holidays

* Work Life Balance

About Gemma Power Systems, LLC:

Gemma Power Systems, a wholly owned subsidiary of Argan Inc. (NYSE: AGX), is a leading Engineering, Procurement and Construction (EPC) company providing innovative solutions for the power, renewable and industrial industry. Our wide-ranging and comprehensive experience comprises more than 15 GW installed capacity including state-of-the-art combined cycle and simple cycle gas turbine plants, biomass projects, solar facilities, wind farms, biofuel plants, industrial and environmental facilities spanning the continental United States.

Additional information about Gemma Power Systems can be found at www.gemmapower.com.

Gemma Power Systems is an equal opportunity employer. Employment and promotional opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status or any other protected classification as established under federal, state, or local law.