Job Description
The Personal Assistant to Principal for MiddleGround Capital and Resolute Racing.
The Personal Assistant (PA) position is based out of the Lexington, KY office and reports to the Principal. Responsibilities include:
- Extensive travel following the itinerary of the Principal, which might include domestic and international destinations
- Handle personal matters for the Principal, including but not limited to, answering personal calls, running errands as necessary, organizing personal events, etc.
- Handle all personal matters as it relates to home maintenance, non-business-related travel and events, some health-related matters such as prescription pick up & appointment scheduling as well as wardrobe/styling appointments
Responsibility:
Responsibility can be explained as your day-to-day work, something that is your job, or you are required or expected to do. The responsibility of the Personal Assistant includes the following:
- Coordinates with other family office staff for home cleaning and management
- Acts as contact for the principal, vendors, guests, friends, additional staff, and family office employees and neighbors
- Manages the principals' personal calendar, coordinating a busy work schedule with his chief of staff, often working with multiple timezones
- Provides personal administrative support to the principal - routes invoices to family office accounting team
- Makes purchases for the principal - as needed
- Plans, confirms, and manages meetings, reservations, appointments, travel arrangements and complex itineraries
- Travels with the principal on work and personal trips and manage itinerary as needed
- Assists the principal with sensitive matters and coordinates with third parties and members of the principal's professional staff
- Supports extended family members' various requests and travel accommodations
- Runs errands for the principal
- Obtains signatures
- Purchases and returns/exchanges
- Manages large parties and events with event coordinator
Qualifications
- Proficient with Microsoft Office Programs (Outlook, Excel, Word, PowerPoint, Etc.), Zoom
- A valid driver's license, passport required
- Basic first aid training is a plus (in case of accidents)
- Familiarity with booking personal travel, dinner reservations
- 4+ years of experience in a Personal Assistant or Executive Assistant role
- Ability to be responsive to ad hoc requests after work hours
- Confidentiality
- Ability to manage things on the fly and likes to travel.
- Familiarity with the thoroughbred horse industry is preferred