ROLE OVERVIEW:
The Personal Assistant will provide high-level administrative support to our senior executives, ensuring the smooth functioning of the executive office. This role requires impeccable organizational skills, attention to detail, and the ability to handle sensitive information with utmost confidentiality.
JOB PRIMARY REQUIREMENTS:
- Bachelors Degree
- At least 2 years Personal Assistant experience.
- Strong organizational and administrative skills
- High attention to detail and accuracy
- Proficient in planning and time management
- Excellent computer skills (savvy in using MS 365, Zoom, and other software)
PRIMARY RESPONSIBILITIES:
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
- Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
- Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
- Keeps oversight and point of contact at the corporate office.
- Maintains Executive lounge, Board Room and KVP Inc. office space.
- Represents the executive by attending meetings in the executive's absence, speaking for the executive.
- Welcomes guests and customers by greeting them, in person or on the telephone, answering or directing inquiries.
- Maintains customer confidence and protects operations by keeping information confidential.
- Completes special projects requested by the CEO.
- Prepares reports by collecting and analyzing information.
- Secures information by completing database backups.
- Run errands when needed (Ex: drop off and pick up office or personal supplies, ordering and picking up lunch, etc.) Must have vehicle.
- Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, participating in professional societies.
- Contributes to team effort by accomplishing related results as needed.
- Will prioritize and handle multiple projects at a time, under tight deadlines.
- Social Media Coordinating
- Help contact vendors for quotations and pricing.