Personal Assistant to Chief Executive Officer
: Job Details :

COMPANY: Investment Management

POSITION: Personal Assistant to CEO

LOCATION: NYC

HOURS: 24/7 with flexibility

COMPENSATION: $100-150K DOE + Benefits + Bonus Eligible

BACHELORS DEGREE: Preferred

Our client is an investment management firm with ventures in entertainment, media, fashion, sports, technology, and philanthropy. They are looking for a high-performing Personal Assistant who will serve as the right hand to the CEO, helping to provide on the ground support to the CEO across both personal and business matters. This is a unique opportunity to be involved in a dynamic team with an amazing culture. This role will be highly visible and impactful across the entire organization.

Responsibilities of the Personal Assistant:

-Organize and manage personal matters including deliveries, pickups and running errands e.g., coffee, lunch, reordering/ restocking personal items etc

-Make and manage all personal appointments (hair, beauty, fitness, medical etc) and restaurant reservations

-Travel with the CEO and organize advance travel logistics e.g., liaise with cars / transport to ensure smooth travel, set up CEO hotel room

-Assist with packing and preparing for trips (i.e, outfit planning, charging devices, luggage coordination etc)

-Manage the Principals wardrobe day-to-day ensuring that all clothes are steamed/ pressed, and dry cleaned

-Coordinate personal travel and help arrange family travel, itinerary and dinners

-Styling: in person shopping, ordering and returning items, styling sessions and liaising with stylists.

-Facilitating glam sessions

-Ensure the house is organized, groceries are stocked, weekly flowers are organized, vitamins are prepped etc.

-Catering: ordering meals, coffee, water etc.

-Gifting: Own gifting program for clients, key relationships and employees (holidays, milestones, etc)

Requirements of the Personal Assistant:

-Bachelors degree preferred.

-5+ years work experience in the capacity of a Personal Assistant for a dynamic, entrepreneurial and creative entertainment executive or high-profile individual.

-Calendar management skills, including the coordination of complex executive meetings

-Extremely tech savvy esp. use of Google Suite, Microsoft and social media platforms

-Ability to remain flexible and agile in a constantly changing environment

-Interest in and experience with styling and fashion

-Responds well to feedback and works well in a team environment

-Acute attention to detail and ability to prioritize while juggling multiple tasks and competing demands

-Highly resourceful and adaptable team-player, with the ability to also be extremely effective independently

-Proactive problem-solver. Thinks ahead, minimizes potential issues and identifies ways to improve

-Experience demonstrating integrity, professionalism and discretion in handling confidential information and in interacting with a variety of personalities

-Strong interest in sports, music, fashion, wellness and direct to consumer businesses

-Verification of identity, education, prior employment, and references may be required.