Job SummaryUnder the direction of the Associate Superintendent, Personnel and Pupil Services coordinate the classified and certificated personnel programs, including recruiting, salary administration, reporting, records, health and welfare benefits, and a variety of other personnel-related administrative matters.Job Description / Essential Elements: Cabrillo Unified School DistrictHalf Moon Bay, CA 94019Job Description for Confidential EmployeePERSONNEL TECHNICIANBASIC FUNCTIONUnder the direction of the Assistant Superintendent, Personnel and Pupil Services coordinate the classified and certificated personnel programs including recruiting, salary administration, reporting, records, health and welfare benefits, and a variety of other personnel-related administrative matters.REPRESENTATIVE DUTIES
- Maintain classified and certificated personnel files; notify Business Department of status changes, including salary calculations for classified personnel and column movement for certificated personnel; review and update personnel files according to established timelines.
- Coordinate and implement the recruiting function for both classified and certificated personnel; assist applicants in completing application forms as necessary; supervise and correct testing; arrange for interviews; orient and process new employees.
- Prepare the Personnel Department section and accompanying material of the Board packet for Governing Board meetings.
- Maintain and update job descriptions for all classifications of personnel.
- Analyze, monitor, and confirm appropriate credentials for certificated employees.
- Gather and compile materials for confidential records, memoranda, bulletins, reports and other documents, including statistical reports.
- Perform confidential duties involving employer-employee relations and other matters; perform administrative duties for district negotiations, including all related documents, type and maintain CSEA and CUTA contracts.
- Disseminate information to all part-time personnel regarding yearly employment status, including rehire and layoff; coordinate classified rehire meeting; maintain reemployment log.
- Prepare, calculate, and update yearly classified employee work schedules and yearly salary.
- Calculate earned vacation and sick leave for classified personnel, and submit to payroll for record maintenance.
- Maintain records on certificated employee's semester units and classified professional growth increments.
- Maintain certificated assignment records to avoid misassignment.
- Type purchase orders for Personnel Department.
- Set up, input, and maintain database for personnel.
- Maintain layoff and unemployment records; coordinate with agency on unemployment claims; represent district when required at unemployment appeal hearings.
- Prepare drafts of proposed personnel policies.
- Maintain current seniority lists of classified and certificated personnel.
- Compose correspondence to employees, applicants, and other school districts, and provide a variety of information concerning district personnel policies, rules and regulations.
- Prepare and maintain district directory of employees.
- Provide resource information to orient and train personnel who are assigned to the classified personnel office.
- Perform related duties as assigned.
KNOWLEDGE AND ABILITIESKNOWLEDGE OF:
- Principles, practices and procedures utilized in an administrative office.
- Technical methods and practices involved in the recruitment and selection of classified and certificated school personnel.
- Negotiation procedures and contract agreements.
- Applicable sections of State Education Code and other applicable laws.
- Basic research methods and report writing techniques.
- Methods, practices and terminology used in assigned school personnel activities.
- Oral and written communication skills.
- Modern office practices, procedures and equipment.
- Telephone techniques and etiquette.
- Correct English usage, grammar, spelling, punctuation and vocabulary.
- Interpersonal skills using tact, patience, courtesy and confidentiality.
- Operation of a computer terminal and district software programs.
- Recordkeeping techniques.
ABILITY TO:
- Work independently with little direction to perform responsible and complex administrative assistant duties in a timely manner.
- Exercise judgment and work with confidentiality.
- Type at a reasonable rate of speed.
- Interpret and apply rules, regulations, policies and procedures.
- Analyze situations accurately and adopt an effective course of action.
- Make complex mathematical calculations with speed and accuracy.
- Compose correspondence independently.
- Compile and organize information for reports and memoranda.
- Meet schedules and timelines.
- Operate a variety of office equipment including computer terminal, County related software programs, calculator and copier.
- Establish and maintain cooperative and effective working relationships with others.
- Read, interpret, apply and explain rules, regulations, policies and procedures.
- Train and assist district office staff in the use of County computer software programs.
EDUCATION AND EXPERIENCEAny combination equivalent to Bachelors degree in personnel, business or related field, and experience in a district or county office, with demonstrated personnel experience and computer literacy.LICENSESValid California driver's license.Requirements / Qualifications*Any combination equivalent to Bachelor of Arts degree in Personnel (HR), Business or related field and experience in a school district or county office with demonstrated personnel/ HR experience and computer literacy Letter of Introduction Letters of Recommendation ResumeComments and Other InformationMedical benefits are offered; the maximum District contribution for health benefits for employees shall be equal to the annual cost of coverage for the employee only and a contribution of $100/ month towards employee plus one dependent, life insurance is provided, dental and vision are provided for the employee and the employee's dependents. Enrollment in Social Security and the Public Employees' Retirement System. The district provides sick leave, holidays, and paid vacation. Nondiscrimination Statement: The Governing Board desires to provide a positive work environment where employees and job applicants are assured of equal access and opportunities and are free from harassment in accordance with law. The Board prohibits district employees from discriminating against or harassing any other district employee or job applicant on the basis of the person's actual or perceived race, religious creed, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, military and veteran status, immigration status; gender identity, gender expression, sex, [sexual harassment], or sexual orientation, or association with a person or group with one or more of these actual or perceived characteristics. Any complaints can be submitted to Bianca Forrester, Director, Equity/Title IX Compliance Officer, Personnel and Pupil Services, 650-###-####, 498 Kelly Avenue,Half Moon Bay, CA 94019.