Pre-Award Specialist
: Job Details :

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Job Details

SUNY New Paltz VacancyExternal Posting (Professional)

Applications are invited for consideration for appointment to the following position:

Department: Sponsored Programs & Research Compliance

Budget Title: Staff Associate

Local Title: Pre-Award Specialist

Posting Date: September 11, 2024

Classification: SL-4

Duties: The State University of New York (SUNY) at New Paltz and the Office of Sponsored Programs welcome applications for the role of Pre-Award Specialist. Reporting to the Director of Sponsored Programs (or designee), this position will work closely with faculty, staff and administration to develop and submit proposals for sponsored funding at SUNY New Paltz.

The position encourages faculty and staff in seeking research/sponsored funding by meeting with individual faculty to identify potential funding sources and disseminating relevant funding opportunity information; facilitating proposal and budget development; and coordinating the preparation, submission, and review of all campus proposals.

Responsibilities of the role include but are not limited to:

- Assisting in proposal development, preparing proposal budgets and submission packages.- Working closely with the Provost's Office and Director to ensure compliance with federal, state, SUNY Research Foundation, and institutional guidelines and procedures.- Facilitating institutional approval and all submissions of all campus proposals- Monitoring and researching a range of sources for potential funding opportunities.- Communicating regularly with campus constituencies to provide funding-related information and facilitate grant-seeking collaboration across units.

Qualifications: Required:- Bachelor's degree- At least three years of experience in sponsored programs administration, budgeting, or a related field.- Working knowledge of the elements of a proposal, including standard proposal terms, budget development, and types of submissions.- Knowledge of federal, state, and local guidelines, related to sponsored programs, and ability to understand and interpret sponsor guidelines and regulations.- Excellent oral and written communication skills- Ability to work independently and establish effective working relationships with a range of campus and external partners.- Experience with Microsoft Office Suite, particularly Excel.

Contact Information: Electronic submissions required. Individuals with disabilities who need assistance with the application process should call (845) ###-####.

Candidates will be required to electronically submit:- cover letter- resume- contact information for three professional references

Please apply by visiting

Deadline: Applications will be accepted until the position is filled

Other important information about this vacancy: This position offers full New York State benefits which are among the most comprehensive in the country; see them here: The State University of New York at New Paltz is a highly selective, public University that is recognized regionally for the strength of its academic programs. It is located in the beautiful Hudson River Valley with easy access to New York City and other nearby recreational and cultural amenities.

SUNY New Paltz recognizes the unique skills, perspective, talents and passion that each employee contributes to its learning community. To work here is to accept an invitation to participate in the growth and development of all campus members-students, faculty and staff. The University's commitment to inclusive excellence is an important part of our mission of public education and our culture. New Paltz continues to work on building a community that supports freedom, mutual respect, and civility. We seek others who support these values of diversity and inclusiveness and candidates of all diverse backgrounds who wish to participate in our cultural aspirations are welcome and encouraged to apply. All people with disabilities are encouraged to apply.

The State University of New York at New Paltz is an AA/EOE/ADA employer.

Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three year period. Please refer to the University Police Web site for the complete Annual Security Report (Clery Report) at

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