Position Type: Clerical/Principal Account Clerk Date Posted: 6/25/2024 Location: North Franklin Educational Center Date Available: TBD Closing Date: Until Filled POSITION: Principal Account Clerk (Anticipated) LOCATION: North Franklin Educational Center - Malone DUTIES:
- Invoice Management: Address vendor invoicing issues, including discrepancies in shipping charges, sales tax, and item quantities. Process and validate invoices for payment.
- Payment Processing: Prepare and issue weekly, bi-weekly, and/or monthly warrants. Ensure compliance with financial policies. Process ACH files and/or mail checks, and manage monthly payment cycles.
- Vendor Relations: Maintain vendor records, handle name changes, W-9 documentation, and monitor discount opportunities. Ensure proper credit for outstanding memos and resolve discrepancies related to purchase orders and payments.
- Reporting & Compliance: Organize, scan, and file payment documentation. Work with claims auditors and assist with corrections and documentation. Prepare and submit 1099 forms to the IRS.
- Reconciliation & Documentation: Reconcile processed transactions by verifying entries and system reports. Ensure accurate filing of warrant reports and maintain proper backup for payments.
- Purchasing & Orders: Manage mail orders and district purchasing, validate claims, and follow up on monthly purchase orders. Handle purchase order amendments and issue stop-payments as necessary.
- Other Duties as Assigned by the Director of Shared Business Services
GENERAL QUALIFICATIONS: Civil Service status as a Principal Account Clerk. This role requires attention to detail, strong organizational skills, and effective communication with vendors and internal teams to ensure accurate and timely financial processing. STARTING DATE: TBD BENEFITS: Membership in the appropriate retirement system, health insurance, sick, vacation and personal leave. SALARY: $36,254 (24-25 Base Salary) Additional compensation based on experience. Queries should be directed to: Lan VanVu - Administrative Assistant Franklin-Essex-Hamilton BOCES P.O. Box 28, Malone, New York 12953 (518) ###-#### ext. 1059 Email: ...@fehb.org