Principal Secretary & PEIMS Clerk
: Job Details :

Primary Purpose:Under close supervision provide clerical assistance for the efficient operation of the campus principal and office. Complete duties assigned as the PEIMS clerk.Qualifications:Education/Certification:High school diploma or GEDSpecial Knowledge/Skills:Proficient keyboarding skillsEffective organization, communication, and interpersonal skillsAbility to understand and follow detailed written and verbal instructionsAbility to operate multi-line phone systemExperience:Prior clerical experience in office settingMajor Responsibilities and Duties:Reception and Phones

Receive and direct incoming calls, take reliable messages, and route to appropriate staff.

Greet and direct campus visitors. Maintain visitor log and issue visitor passes. If campus assigned, only handle when attendance clerk is absent.

Assist parents in checking students in and out of school.

Assist with the receipt and distribution of student materials, including homework requests.

Receive, sort, and distribute mail, messages, documents, and other deliveries.

Other

Provide clerical assistance as needed including assisting with the scheduling of appointments.

Compile, maintain, and file all reports, records, and other documents as required.

Maintain maintenance on campus copy machines and order copy supplies when needed, only if campus assigned.

Compile staff time sheets every week, only if campus assigned.

Check attendance only if campus assigned.

Assist with attendance..

Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrator.

Run attendance verification.

Handle Absence Management system for assigned campus.

Maintain confidentiality.

Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:None.Mental Demands/Physical Demands/Environmental Factors:Tools/Equipment Used: Multi-line phone system; standard office equipment including personal computer and peripheralsPosture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twistingMotion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reachingLifting: Occasional light lifting and carrying (less than 15 pounds)Environment: May work prolonged or irregular hoursMental Demands: Work with frequent interruptions; maintain emotional control under stressThis document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.