Procurement & Contract Coordinator
: Job Details :

Company Overview:

Walleye Capital is a multi-strategy investment firm designed to constantly innovate. Today, the firm has 350+ employees, 9 core offices, and manages ~$6BN of investor capital. Our Firm began as a proprietary options market making operation, and Walleye has organically evolved since 2005. We gravitate towards ideas where we have conviction in our ability to add value. Over time, our leaders have purposefully and prudently moved into new strategies, expanding the scope of our investment activities today to encompass Volatility, Fundamental Equities, Quant, and Macro and Fixed Income strategies.

Position Overview:

We are seeking a meticulous and organized Procurement and Contract Coordinator to join our team. The ideal candidate will manage our purchasing processes, asset management, and vendor relations, ensuring efficient and cost-effective procurement. This role involves heavy interaction with Accounts Payable and requires strong organizational and spreadsheet skills. This is a junior position ideal for someone looking to start or grow their career in procurement and contract/vendor management.

Responsibilities:

Contract Management:

• Maintain a comprehensive catalog of contracts and vendors.
• Track contract renewals and notify appropriate stakeholders.
• Verify actual spend versus usage against agreed amounts.
• Obtain approvals for cost increases and re-approvals of spend as needed.
• Classify and ensure there is no duplication of services/spend.

Purchasing Execution:

• Handle the complete purchasing process: request, approval, PO generation, shipping/delivery, and handoff to Accounts Payable for invoice payment.
• Serve as the primary contact for purchasing inquiries and requests.
• Work closely with Accounts Payable on reconciliation and invoice management.

Tracking System Management:

• Create and manage a tracking system for purchase orders and purchasing flow, initially using Excel spreadsheets.
• Organize and incorporate all existing orders into the tracking system.

Asset Management:

• Set up and manage an asset-management system to track capitalized assets with asset tags.
• Maintain records to monitor the location and usage of assets.
• Develop and enforce asset disposal policies and procedures, including recycling and data wipe standards as per security department guidelines.

Vendor Management:

• Maintain a list of vendors and contacts.
• Manage regular interactions with vendors, including yearly relationship maintenance calls.

Qualifications:

• Bachelor s degree
• 1 - 3 years of work experience.
• Strong proficiency in Microsoft Excel and other MS Office applications.
• Excellent organizational and time management skills.
• Ability to handle multiple tasks and prioritize effectively.
• Strong verbal and written communication skills.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Experience with Zendesk and/or Workday is a plus.
• Previous experience in a purchasing or procurement role is desirable but not required.

Salary Range:

The expected base salary for this New York, New York based position is $70,000 - $85,000 (eligible for overtime). In addition, you may be eligible for a discretionary bonus.

Walleye is an equal opportunity employer. Individuals seeking employment are considered without regard to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, sexual orientation, or any other category protected by applicable law.