Fairstead is a purpose-driven real estate firm dedicated to building sustainable communities across the country. Headquartered in New York, with offices in Colorado, Florida, and Maryland, Fairstead owns a portfolio of more than 25,000 apartments across 28 states that includes 17,000 units under management. Fairstead s commitment to communities is realized through a comprehensive platform that leverages in-house expertise in acquisitions, development, design and construction, asset management, and property management.
Fairstead s primary mission is to provide high quality housing to all regardless of income, and to make our stakeholders feel Right at Home. We accomplish this through an empathetic and innovative approach, and by utilizing our interdisciplinary platform as an investor, developer, owner, and operator. With a long-term commitment to its residents, communities, and partners, the Fairstead team stands out by:
- Listening to and understanding the needs of its residents, communities, partners, and stakeholders alike
- Developing and preserving high quality affordable housing in an innovative and sustainable fashion
- Creating a positive social and environmental impact within the properties and communities it serves
Fairstead s Core Values: Empathy, Innovation, Entrepreneurship, Determination & Integrity
The Procurement Manager evaluates property operations and finds procurement solutions to ensure the portfolio is operating efficiently to provide maximal value to residents and investors. Negotiate contracts with vendors and bulk service providers.
Responsibilities:
- Manage purchasing for all properties under management, negotiating favorable terms and pricing.
- Review new supplier onboarding requests.
- Analyze purchase history of goods and services.
- Analyze market and delivery trends to develop procurement technologies and processes that support those trends.
- Contribute to the creation and implementation of best practice procurement vision, strategy, policies, processes, and procedures to aid and improve operational performance.
- Provide meaningful portfolio-wide expense related reporting.
- Manage overall direction, coordination, and evaluation of procurement for the portfolio.
- Manage the negotiation of contract terms, working with Legal and Corporate Services.
- Ensure all bulk purchasing programs are fully leveraged across all properties.
- Ability to support the RFP (request for proposals) / Bid process for high dollar lines of spend with national scope.
- Perform data/spend analysis and build department reporting.
- Coordinate and manage RFP process and strategic vendor/supplier Business Review process as assigned.
- Support the execution of all related purchasing processes to reduce total cost of ownership for goods & services while ensuring uninterrupted supply.
- Assist with corporate procurement category management by closely monitoring operational needs while maintaining budget goals.
- Clearly communicate with suppliers to resolve delivery, pricing, availability, and/or payment issues.
- Prepare correspondence and reports, as required.
- Provide reporting for leadership on purchasing, controls, and processes.
- Perform all procurement and contracting activities including pre-qualification, tender management, negotiation, and preparation of contracts.
- Manage the creation and implementation of best practice procurement vision, strategy, policies, processes, and procedures to aid and improve operational performance.
- Utilize appropriate resources including Supplier Development to ensure appropriate supplier partnerships and delivery of sourced products.
- Ensure professional and consistent supplier management is applied across the supply base in line with the purchasing policy.
- Perform other related duties as required.
Requirements:
- 5+ years experience, Bachelor s Degree required.
- Experience with Yardi.
- Background in corporate purchasing, procurement, or supply chain role preferred.
- Experience with purchasing function related to property, facilities or real estate management organization preferred.
- Knowledge of the relevant suppliers/vendors multifamily property management.
- Strong analytical skills and problem-solving abilities.
- Commercially and financially aware with experience of managing budgets.
- Ability to meet deadlines and work independently while paying close attention to details.
- Experience analyzing data and summarizing research to support ongoing improvement in operations and service.
- Excellent analytical, organizational, process improvement and problem-solving skills.
- Able to effectively present information and respond to questions from management, vendors, and associates.
- Adhere to tight deadlines and quick turnaround for deliverables.
- Ability to work collaboratively in a dynamic environment where adaptability is imperative.
- Strong written and oral skills.
- Accurate with a strong attention to detail.
- Proficient in Microsoft Office Suite.
Diversity in backgrounds and experiences is key to Fairstead s growth and success. Being an equal opportunity employer is a central tenet of our philosophy that shapes who we are and the communities we serve. Our goal is to ensure competitive total compensation that is commensurate with experience, location, and other market benchmarks.