DepartmentJACOBS SCHOOL OF MUSIC (BL-MUS-IUBLA)Department InformationThe Jacobs School of Music is a collaborative, creative atmosphere with an accomplished faculty and staff dedicated to the growth and excellence of the next generation of musicians, music scholars, and educators.Come join our Business Office Team as our Procurement Rep! We are looking for a savvy, fun, hard-working team player who enjoys working with others and independently, is organized, and loves a good puzzle!Job SummaryDepartment-Specific Responsibilities
- First point of contact and resident expert for all purchase requests for JSoM from faculty and staff.
- Manages and builds relationships between JSOM and vendors.
- Works closely with IU central purchasing for best purchasing practices.
- Researches and keeps up to date on policies, seeking solutions to varying situations.
- Manages ordering process for all orders, with varying levels of complexity.
- Actively searches for the most preferred vendor for varying orders.
- Manages complex contracts and rental/purchase agreements with various music publishers and other music agencies.
General Responsibilities
- Under limited supervision, performs routine and ad hoc administrative tasks in support of the procurement function, administering the transactions associated with obtaining goods and services for the university.
- Serves as an informational resource for department or other departments in identifying appropriate vendors and suppliers.
- Responds to employee inquiries and requests and explains policies and procedures.
- Monitors procurement processes and communicates issues with supervisor to inform decisions.
- Oversees inventory of necessary items and coordinates reorder, inventory receipt, and/or returns as needed.
- Prepares reports to monitor outstanding procurement documents and payments.
- May provide assistance to lower-level Procurement Representatives.
- May take on more advanced, non-routine tasks that may require analysis.
QualificationsCombinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.EDUCATIONRequired
- High school diploma or equivalent (such as HSED or GED)
WORK EXPERIENCERequired
- 4 years in relevant field
Preferred
- Procurement experience, especially in a university setting
- Experience with university systems
- Some college coursework
SKILLSRequired
- Proficient communication skills
- Ability to build strong customer relationships
- Instills commitment to organizational goals
- Ability to influence internal and/or external constituents
- Possesses flexibility to work in a fast paced, dynamic environment
- Promotes information sharing
Preferred
- Ability to work comfortably, independently, and efficiently in a deadline-driven fast-paced work environment
Working Conditions / DemandsThis role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.Work LocationIU Bloomington.This is an in person position.Benefits OverviewFor full-time staff employees, Indiana University offers a wide array of benefits including:
- Multiple plan options for medical insurance
- Dental insurance
- Health Savings Account with generous IU contribution
- Life insurance, LTD, and AD&D options
- Base retirement plan contribution from IU, subject to vesting
- Additional supplemental retirement plan options
- Tuition benefit for IU classes
- 10 paid holidays per year
- Generous Paid Time Off
- Paid Parental Leave
- Employee Assistance Program (EAP)
Learn more about our benefits by reviewing our online Benefits Brochure.Job ClassificationCareer Level: MasteryFLSA: NonexemptJob Function: FinanceJob Family: ProcurementClick here to learn more about Indiana University's Job Framework.Posting DisclaimerThis posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.If you wish to include a cover letter, you may include it with your resume when uploading attachments.Equal Employment OpportunityIndiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.Campus Safety and SecurityThe Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at...@iu.eduor by visiting IUPD.Contact UsRequest SupportTelephone:812-###-####