About Vivid Impact: Vivid Impact has been at the forefront of the graphic communications industry for over 40 years, transitioning from a small commercial printing service to a pioneering full-service graphic communications company. With a team of approximately 350 members, we have established a global presence and are committed to delivering excellence through innovative creative technology, print solutions, and unparalleled customer service. Job Overview: The Procurement Specialist is responsible for sourcing materials and supplies, managing vendor relationships, and ensuring that high-quality products are acquired at the best possible prices. This role encompasses coordinating external purchases from initial quotes through to billing, while maintaining effective communication with vendors to meet the company's requirements. Shift Details:1st Shift: Monday - Friday, 8:00 AM - 5:00 PM. What You'll Do:
- Manage vendor purchases and cultivate positive working relationships with suppliers.
- Develop and establish new supply sources as needed, including negotiating terms and setting up accounts.
- Hold suppliers accountable for delivering materials and services as agreed upon.
- Track orders and customer-supplied components to ensure on-time delivery.
- Monitor inventory levels and coordinate the arrival of supplies with other departments.
- Create and distribute purchase orders efficiently.
- Obtain quotes when necessary and actively explore cost-saving opportunities.
- Communicate with vendors to ensure products meet customer specifications.
- Provide regular updates to the business regarding delivery schedules.
- Collaborate with internal departments to understand and fulfill their needs.
- Ensure all paperwork, records, and documentation are accurate and complete.
- Follow and adhere to safety regulations and work rules.
- Assist the accounting department with invoicing discrepancies.
- Research new products and vendors to educate the sales and estimating teams.
- Support special projects and perform other duties as assigned.
What We're Looking For:
- Extensive experience in procurement, purchasing, buying, or a related field, with a proven ability to manage vendor relationships and negotiate effectively.
- Bachelor's degree in a related field or equivalent professional experience.
- A positive, customer-focused attitude.
- Proven leadership and independent working skills.
- Excellent communication skills, both with vendors and internal teams.
- Ability to read and interpret purchasing-related documents, including catalogs and technical manuals.
- Strong organizational and math skills, with attention to detail.
- Ability to manage multiple tasks and work under tight deadlines.
- Flexibility to adapt to changing priorities.
Vivid Impact provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.