Location: Oakville,CA, USA
COMPANY OVERVIEW
Created in 1978 by Baron Philippe de Rothschild and Robert Mondavi, Opus One remains committed to realizing our founders? dream of bringing to life one unique wine that expresses the seamlessly blended personality and character of each family. With a great sense of pride in our work to realize this dream, the people of Opus One bring profound dedication and unsurpassed attention to detail in our daily work. We care deeply for the quality of our relationships within the winery, with our trade partners, and with our customers.
SUMMARY
The Production Coordinator will provide administrative support to the Vice President of Winemaking to ensure all conceptual and practical efforts in Viticulture and Winemaking are followed to make world class wines. The position of Production Coordinator organizes all correspondence, documentation, appointments, travel, and meetings for the VP of Winemaking and production team. This role will also provide support in managing invoices, event planning, and completing vineyard payroll.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
* Provide administrative support to the Vice President of Winemaking, including monthly expense reports, scheduling travel arrangements, meetings, and events.
* Execute and oversee all Production Special Events, including the Blessing of the Grapes, Cinco de Mayo Party, Harvest Lunches, Fun Committee Events, Harvest Party, Chop & Mo?tini lunch, PCG Meetings, Cooper Evaluation Tastings, Silverado Farming Annual Celebration, Unified Grape Symposium, W.I.N Gutterball, Winery Winemaking Teams events, Calistoga Tractor Parade, and Field Trips, and educational seminars.
* Assist in ordering supplies Facilities, Cellar, Vineyard, and Lab teams and setting up workspaces.
* Assist in providing cost information for budgeting of special events and offsites.
* Coordinate technical tastings and tours with the winemaking team in collaboration with the hospitality team.
* Work with Communications Coordinator to schedule all videography, press, filming, and interviews for the Vice President of Winemaking and production team.
* Plan, participate, and record all meetings related to winemaking, viticulture, and facilities.
* Responsible for tracking activities with outside contractors and approving invoices.
* Process, audit, and submit vineyard worker payroll in AgCode to send to Human Resources and Director of Viticulture on a bi-weekly basis.
* Coordinate food and beverage as needed for various meetings and events.
* Assist in coordinating various educational workshops and safety.
* Responsible for overseeing the vending machines in the production break room.
* Manage special projects as needed including action items for safety and packaging including but not limited to AED management.
* Coordinate annual clothing order for production team uniforms.
* Coordinate and oversee the Olive Oil art competition and work with Packaging Coordinator and Cellar Supervisor to bottle and distribute to employees.
* Coordinate and oversee the distribution of holiday cards.
* Fosters an environment of continual improvement with a focus on our 2030 Vision Pillars: being A Great Place to Work, Globally Responsible, One of the Most Respected Wines in the World, Together We Go Further, and A Daring to Lead Culture.
Harvest
* Renew special licenses, such as weighmaster, and update all contact information pre harvest.
* Responsible for organizing daily harvest meetings for internal winemaking team, as well as prepare and distribute crush schedules.
* Prepare daily payroll throughout harvest, including weekends.
* Provide accurate and timely progress reports for wine tonnages, cull, date of harvest and other related reports and spreadsheets.
* Prepare Vine Reports and State Grape Reports post-harvest.
* Coordinate Harvest Experience Tours and Tastings with the winemaking team and Guest Relations team.
QUALIFICATIONS
* Minimum of 3 years? administrative experience, preferably in the wine industry
* MS Office Suite (Outlook, Excel, Word, Teams) proficiency
* Valid Driver's License with insurable driving record
* Must be able to perform quality work, safely and consistently
* Strong verbal and written English communication skills
* Exceptional customer service skills and ability to work well with all levels within the organization
* Able to prioritize and work under tight deadlines with accuracy
* Available to work weekends throughout the harvest season
* High School Diploma, GED, or equivalent education
PREFERRED QUALIFICATIONS
* Associate?s degree or equivalent college-level business coursework
* Ability to speak fluent oral and written Spanish
* Experience with Zoom, Business Central, and Concur
Physical ability to perform tasks that may require prolonged standing, sitting, lifting to 50 pounds, and other activities necessary to perform essential job functions, with or without reasonable accommodation.
We invite all interested candidates to apply, even if you are unsure about whether you meet all the listed qualifications. Opus One Winery is looking for motivated, passionate, curious individuals who believe in our Core Values and Mission.
CORE COMPETENCIES
* Collaboration - Reaches consensus about goals and methods for completing projects or tasks.
* Growth & Potential (A Great Place to Work) - Displays an ongoing commitment to learning and self-improvement, with particular emphasis on developmental areas that are job and/or organization-relevant.
* Integrity & Trust - Personally models behaviors that underscore the importance of honesty, truth, respect, and fairness in interpersonal relations; creates a supportive work environment.
* Job Performance - Displays specialized and/or in-depth skills, knowledge, or judgment associated with the position.
* Growth and Potential - Displays an on-going commitment to learning and self-improvement, with particular emphasis on areas of development.
* Reliability & Time Management - Arrives at work and/or meetings on time, ready to take action on responsibilities.
* Stewardship - Promotes and supports the individual and collective well-being of everyone at Opus One.
* Workplace Safety ? Complies with all workplace safety regulations, including cybersecurity.
OUR DEDICATION TO YOU
* Competitive benefits package including 95% employer paid Medical, with 100% employer paid Dental/ Vision/ basic life coverage/ STD/ LTD for both employees and dependents
* 401(k) retirement plan with a 7% employer-only contribution, based on employee annual earnings
* Work life balance
* Wellness reimbursement
* Tuition reimbursement opportunities
* Up to 40 hours of volunteer time
* PTO; Holiday Pay
* A supportive and collaborative work environment
SAFETY DUTIES AND RESPONSIBILITIES
Accident prevention is of utmost importance in all phases of job responsibilities.
* Follow all company policies and procedures including job safety, safety rules and regulations.
* Assist management to provide safe and healthy working conditions at all times.
* Immediately report all unsafe conditions, work-related accidents, and illnesses to Safety Manager and your supervisor.
OUR COMMITMENTS
SUSTAINABILITY: Opus One Winery is committed to doing its part to ensure a sustainable future and improve the environmental well-being of our community. We will continue to ensure minimal impact by continually evaluating our environmental performance and working to improve our program whenever necessary with integrity and purity of focus.
COMPENSATION: Base Compensation Range: $25.00 - $32.00 USD hourly*
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Opus One Winery is proud to be an equal opportunity employer. We celebrate and welcome diversity and are committed to creating an inclusive environment.
* The base compensation range is base salary only. In addition to base compensation, all roles are eligible for individual performance bonus and company bonus that range from role to role. Some roles may also be eligible for overtime pay. Individual compensation packages are based on factors unique to each candidate, such as skills, experience, qualifications, and tenure with Opus One.
We understand that benefits are also an important piece of your total compensation package. To learn more about our total compensation package, benefits and perks Opus One Winery has to offer, please visit our careers page.