Program Assistant
: Job Details :

Salary: $27.38 - $38.22 Hourly Location : Minneapolis, MN Job Type: Full-time Job Number: 2025-00005 Department: Human Resources Division: Human Resources Opening Date: 01/06/2025 Closing Date: 1/26/2025 11:59 PM Central FLSA: Non-Exempt Bargaining Unit: CPE Position Description This position will support the urban scholar's program in the human resources department alongside other talent acquisition related programs. This position will also support in a non-supervisory capacity to participate in intake, clerical, technical, administrative work and activities ensuring efficient operation. Work Location: This position may be eligible for flexible work arrangements, including hybrid work with some days working remotely and some days working in the office. The City of Minneapolis does not sponsor applicants for work visas. Job Duties and Responsibilities Assist with routine administrative detail in the absence of the supervisor. Interpret policies and handle requests for technical information on functions and procedures of the assigned department. Act as a liaison with other agencies, attorneys and administrators. Perform research, evaluation and analysis. Prepare presentations as required. Assist with the production of publications and newsletters, contracts and other important correspondence. May process personnel matters for the division or department. Establish and maintain records, clerical procedures, forms, etc. Represent the division/department head at meetings. Take and transcribe meeting minutes. Schedule and organize meetings for assigned executive staff. Supervise and/or participate in complex record keeping, including developing policies for the records. Assist in the preparation of the budget and other financial records. Supervise and/or maintain important program tables and database information on computers May, under supervision act as a coordinator for specific projects or programs. Working Conditions: Normal office setting Required Qualifications Minimum Qualifications: Post High School education or equivalent. Minimum Experience: Three years of related work experience. Licenses/Certifications: N/A Selection Process: The selection process will consist of one or more of the following steps: a rating of relevant education and experience and/or an oral examination (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process. Background Check: The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position. Union Representation: This position is represented by a collective bargaining agreement between the City of Minneapolis and the Minneapolis Public Employees Association (MPEA). For more information please visit our labor agreements page: Eligible List Statement The names of applicants who meet minimum qualification and who pass the screening process shall be placed on the eligible list for employment consideration. This list will be certified to the hiring manager who may use the list to fill a vacancy of the same job title. This eligible list will expire one month after it has been established. Interview Selection The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate's education or experience related to the field, work history, or skills uniquely related to the operational needs of the position. Knowledge, Skills and Abilities Considerable knowledge of modern office practices, clerical and administrative procedures and equipment. Considerable knowledge of the techniques of gathering, compiling and analyzing data. Considerable knowledge of departmental or division policies and procedures. Good working knowledge of computers. Good oral and written communication skills. Good keyboarding skills. Ability to maintain good working relationships with a diverse population. Ability to take and transcribe minutes of meetings and compose correspondence, reports, brochures, etc. Ability to organize, prioritize and supervise the work of subordinates. May require strong supervisory skills. May require considerable knowledge of accounting procedures and process used in the City. Good knowledge of modern record keeping and database practices, including complex filing operations. As the largest and most vibrant city in the state, Minneapolis depends on purposeful, dedicated and innovative employees. Minneapolis has a large variety of careers for people of all experiences and backgrounds who come together for a singular purpose-serving the residents, businesses and visitors of Minneapolis. The City of Minneapolis is proud to be an Equal Employment Opportunity and Affirmative Action employer. Benefits Summary Our employees enjoy competitive salaries and generous benefits. We pride ourselves on a comprehensive benefits program that supports employees' health and financial well-being. Programs, resources, and benefit eligibility varies based on position, average hours worked, location and length of service. For detailed benefits information, please visit the Insurance Health insurance Eligibility for benefits begins the first of the month following employment date. The City of Minneapolis offers eligible employees with a choice of six provider networks, allowing you to select the best option for you. Available plans include Medica Choice Passport, Medica Elect, VantagePlus with Medica, Park Nicollet and HealthPartners Medical Group First with Medica, Ridgeview Community Network powered by Medica, and Clear Value with Medica. Dental insurance The City of Minneapolis offers dental insurance through Delta Dental of Minnesota and pays 100% of the monthly premium for eligible employees. Life insurance The city provides basic life insurance of one times your annual salary up to $50,000. You can elect to purchase optional life insurance. Paid time off Our generous leave package includes vacation, holidays and paid sick leave, which gives employees the opportunity to enhance their quality of life outside work. Amounts and accrual rates are based on years of experience and Paid parental leave City employees are eligible for up to 12 weeks of paid parental leave in the event of a birth or placement for adoption of a child. Retirement City employees earn a pension and may choose to participate in additional retirement savings programs. Pension: The City of Minneapolis participates in the Public Employees Retirement Association (PERA). Employees and the City both contribute a percentage of your pay to fund future benefits. Deferred compensation : Employees may choose to participate in pre-tax or after-tax savings plans through the Minnesota State Retirement System (MSRS). Transportation Eligible City employees may choose to participate in the following transportation programs: Metropass: The program allows eligible employees to enroll in a pass for unlimited bus or light rail rides at a discounted price. Parking or Van Pool: The City of Minneapolis gives you options to pay certain commuting costs, such as qualified parking and van pool expenses, with pre-tax dollars. Learning and development To engage and develop employees, the City of Minneapolis offers classes in leadership, cultural agility, change management and more. Additionally, educational discounts at Augsburg University, Hamline University, St. Catherine's, and St. Mary's University of Minnesota are available to City employees. Other perks Employees can also take advantage of flexible spending accounts, the , health club discounts and more. 01 How did you find out about this position? (Select all that apply) Recruiter City of Minneapolis website City of Minneapolis employee City of Minneapolis job interest card City of Minneapolis Career Opportunities Bulletin Friend or family member League of Minnesota Cities website Diversityjobs.com website Governmentjobs.com website Indeed.com website Minnesotajobs.com website Minnesota Council of Nonprofits Website Other website LinkedIn Twitter Facebook Other social media site Newspaper Other media College or University Community organization Job Fair Professional association Site Visit 02 Please specify where you heard about this position (e.g., website name, City of Minneapolis employee name, job fair, professional association). 03 Please indicate below the highest level of education that you have completed. None High School Diploma or GED Some College, No Degree Associate Degree Bachelor's Degree Master's Degree or higher 04 How many years of Program Assistant experience, as described in the job announcement, supporting the clerical, technical, and administrative work for a division or department? No experience Less than 1 year More than 1 year but less than 2 years More than 2 years but less than 3 years More than 3 years but less than 4 years More than 4 years but less than 5 years More than 5 years but less than 6 years More than 6 years 05 What level of experience do you have in conducting research? No experience Beginner Intermediate Advanced 06 What level of experience do you have in professional and academic writing (e.g. research papers, e-mails, reports)? No experience Beginner Intermediate Advanced 07 What is your proficiency in data analysis? No experience Beginner Intermediate Advanced 08 How many years of professional work experience do you have with creating agendas, scheduling/preparing committee meetings and composing meeting minutes? None Less than 1 year More than 1 year but less than 2 years More than 2 years but less than 3 years More than 3 years 09 Do you have experience with scheduling for staff and management of group calendars? Yes No 10 How many years of experience do you have working with a variety of computer applications including Word, Excel, PowerPoint, Internet Explorer, Teams, Outlook, or comparable programs? No experience Less than 1 year More than 1 year but less than 2 years More than 2 years but less than 3 years More than 3 years Required Question