Program Coordinator, Appalachian Cradle to Career Partnership
: Job Details :

Partners for Rural Impact's (PRI) ultimate goal is for an America where all kids are successful, regardless of zip code, income, background, or ability. At PRI, our focus is on ensuring that all children in rural places achieve success. Partners for Rural Impact was born out of our place-based partnership in Appalachia, where we've worked for 25 years to create student opportunity and success. Position SummaryThe Program Coordinator (PC) is a full-time, grant funded position that will report to the Associate Vice President, PRI Appalachia. The PC will develop systems to effectively manage projects, records, and materials related to program activities, ensuring consistency in workflow and program administration best practices. The position leads and operates with the goal that All Rural Students Succeed. Primary Duties and ResponsibilitiesTo perform this job successfully, an individual must be able to perform each primary duty satisfactorily. The requirements of the position are representative of the knowledge, skill, and/or ability required, with regular and predictable attendance essential. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Develop and monitor project timelines, due dates and milestones for events, including drafting contracts, initiating purchase requests, and creating registration sites; provide regular progress reports to teams to ensure work is compliant and progressing as expectedPerform general clerical/administrative support, including correspondence, order office supplies, travel arrangements and arranging for the pickup, sorting and delivery of mailManage communications/correspondence with internal and external partners via telephone, e-mail, and mailCoordinate and administer strategy applications and database servicesCoordinate meeting logistics for training programs and special events; initiate bids and quotes for meeting space, meals, audio/visual equipment and program materials, and booking travel for participants and staffManage synchronous and asynchronous technology needs for virtual and in-person learning engagements, providing technical assistance to participants and drafting training materials for each learning engagementSupports grant development activities to include researching proposed grant programs, creating files for potential grant applications, reviewing and editing grant narratives, and collaborating with grant services staff to obtain required submission documentsDevelop community and organizational profiles for partners, including both qualitative and quantitative dataOversee and maintain weekly schedules of staff on Outlook and coordinates with partners to determine engagement dates and timesPrepare for meetings and onsite meeting support activities: refreshments, agenda dissemination, provide prior meeting summaries and post-meeting summaries electronically to participantsManage project budgets, ensuring all expenditures are allowable and within scope of work; and contributes to budget projectionsReview purchase card reports, district reimbursement requests and travel requests prior approval; collaborate with Finance department to ensure expenses are allowable, reasonable and necessary to meet program goals & objectivesPrepare and track necessary contracts and agreementsServe on Partners for Rural Impact committees, as neededOther roles/duties will be assigned as necessary to assist and support in the attainment of our mission, All Rural Students Succeed Position Location & Schedule The position will be considered for remote work with local, state, and sometimes national travel required. Normal business hours are Monday through Friday, 8:00 a.m. to 5:00 p.m. ET with in-office, hybrid and/or remote work a possibility. Because of the nature of the responsibility to schools, partners, funders, and to the service region, individual offices or departments may have operating hours that extend beyond this period and may include evening and/or weekend hours.Minimum QualificationsEducation required to ensure success in this position: Associate's degree or five to seven years of related experience Experience required to ensure success in this position: Minimum two years' experience in project management from initiation to completionAdministrative experience within a professional office settingExperience working with data collection, meeting planning/coordination, event planning, budgetary monitoring, and scheduling of events and teams Special skills, knowledge and abilities: Demonstrated proficiency in all Microsoft Office applications and ability to operate and support multiple technology platforms used in virtual engagement and learning opportunitiesKnowledge of general business operations, human resources, or grants management/federal college access grant programsExceptional written and oral presentation skillsDemonstrated ability to multi-task and successfully manage several projects simultaneouslyMust maintain confidentiality and protect the private nature of files and correspondenceDemonstrated experience in event planning and implementationDemonstrated ability to build relationships and work collaboratively with others License, certification, or registration necessary: Valid driver's licenseSuccessfully complete pre-employment background check Physical requirements: Ability to work in a high energy officeAbility to accurately communicate and exchange information with partners, stakeholders, and/or meeting participantsAbility to operate standard office equipment and computer software programsAbility to operate motor vehicleAbility to travel independently by car and plane to eastern Kentucky, statewide sites, and nationally Environmental conditions: Work in a fast-paced setting with frequent interruptions and shifting priorities Additional Company InformationPRI offers a wide array of benefit options, to meet the financial, educational, and health needs of you and your family. Comprehensive insurance plans including medical, dental, vision, and prescription coverage.Flexible spending accounts, plus an employee assistance program.Life and long-term disability insurance and retirement plan.Generous paid time off work options including vacation, sick leave, and annual holidays, in addition to paid parental leave.Tuition assistance and professional development for employees. Partners for Rural Impact is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, age, national origin, ancestry, citizenship, disability, or veteran status. #J-18808-Ljbffr