Program Manager A - Clinical Relations Specialist
: Job Details :

Our Mission Statement:As a federally designated Hispanic-serving Institution residing on the traditional homelands of the 14 Confederated Tribes and Bands of the Yakama Nation, Yakima Valley College cultivates equity and a culture of innovative and inclusive teaching and learning.Yakima Valley College serves all students holistically, supports all students' learning goals, and fosters achievement within career and educational pathways.We strengthen our communities by providing opportunities for personal enrichment, economic mobility, and sociocultural engagement.Yakima Valley College has an exciting opportunity for a Clinical Relations Specialist in Healthcare Programs who is responsible for the Allied Health and Nursing department clinical education/placement support, immunization management, student information sessions regarding clinical experience preparation and tracking clinical requirements for students assigned to facilities in the Yakima Valley College service area. Under the direction of the Dean of Workforce Education, the Clinical Relations Specialist will serve as a centralized information broker for the Allied Health and Nursing Departments to coordinate clinical placement and communications regarding clinical processes for students, in addition to being the first contact for external partners about renewal or creation of affiliation agreements. This position may supervise other positions within the Workforce Education Division as assigned. This is a grant funded position through June 30, 2025, and is contingent upon continuous grant funding. This grant funding position is a full-time classified position with a full state benefits package. Grant funded positions are continued on an annual basis if grant funds are available.ESSENTIAL TASKS:* Lead college programs in the development of appropriate systems and processes to streamline efforts connected to clinical placement, onboarding, orientations, affiliation agreements and health record collection.* Develop and compile statistics for current activities and long-range planning efforts.* Provide data and analytics of clinical placements to various departments.* Ensure placements meet contractual obligations and work with faculty leads and Directors to address any concerns.* Serve as the centralized contact for all educational and clinical partners connected to Allied Health and Nursing programs.* Review, create and manage clinical affiliation agreements/contracts following college policy and procedure.* Create and provide clinical onboarding and immunization orientations for students quarterly in person and online.* Create and manage online tutorials for clinical placements and immunization requirements on the college website.* Develop and maintain information on the college website for assigned healthcare programs regarding the clinical placement and immunization process.* Facilitate clinical placement for students at partner healthcare facilities in collaboration with Department Directors and faculty program chairs/leads.* Determine compliance of required immunizations on a case-by-case basis for all faculty and students.* Review and track faculty and student immunization records for completeness and compliance with state regulatory agencies (e.g. the WA State Nursing Commission), accrediting bodies and clinical agency requirements. Maintain student and faculty clinical and HIPAA files.* Utilize college approved software to manage immunization and clinical partner registration requirements for placement (MyMCE and Qualified First).* Develop and manage relationships with hospitals, skilled nursing facilities, and other clinical agency sites in YVC's service district.* Prepare communication materials, represent the college at meetings, conduct outreach, and give presentations with key stakeholders as requested.* Develop and compile statistics for current activities and long-range planning efforts.* Provide data and analytics of clinical placements to various departments.* Maintain agency partner contact list.* Maintain records of clinical placements by program.* Communicate professionally and effectively, both orally and in writing, with college employees, departments and outside agencies.* Maintain regular attendance and punctuality.* Demonstrate multicultural competence (including an awareness and understanding of historically disadvantaged populations) and create an educational and work environment that affirms commitment to equity, diversity, and inclusion.* Support the college's mission by creating a learning and work environment of mutual respect and fairness, while encouraging creative and critical thinking. Contribute to the appreciation of diversity and foster a climate of inclusiveness and equity.* May supervise other staff positions, which would include creating professional development plans in conjunction with staff; train, lead and mentor staff, approve time and leave, serve as a support for staff and follow collective bargaining agreements.* Other duties as assigned.MINIMUM QUALIFICATIONS:* Associate's degree.* 3 or more years of professional experience in clinical placement/education or healthcare programs.* Proficiency in Microsoft Office Suite.PREFERRED QUALIFICATIONS:* Professional experience in higher education* Onboarding, training, or advising experience* Experience crafting language for contracts and agreements between multiple agencies* Project management experience 3+ years* Supervisory experience 1+ years* Demonstrated strong interpersonal communication and presentation skills* Demonstrated attention to detail required as well as previous experience maintaining accurate records, managing multiple tasks, planning and organizing work to meet changing priorities and deadlinesKNOWLEDGE OF:* Microsoft Office, specifically experience creating & editing documents, spreadsheets and presentations. Previous success learning new computer software programs/platforms required.* Organizational and project management systems and software that are widely used by campus partners.* Contract language and review processes.* Organizational structure and policy/procedure compliance.* Staff supervisionABILITY TO:* Give and create presentations to healthcare leaders and educators and be comfortable developing relationships via phone or in person.* Work in a fast-paced environment.* Be a self-starter.* Maintain confidentiality, think critically and exercise independent judgment required.* Read legal language and understand its impact on the college and programs, as well as communicating to leadership if there are questions or concerns.* Provide excellent leadership and interpersonal skills and ability to work effectively as part of a team.* Make sound judgments and utilize excellent writing and communications skills.* Represent the college in a positive and professional manner, while using tact, discretion and courtesy.* Support the leadership team and follow instructions and expectations of assigned supervisor.* Follow college policies and procedures.* Supervise and lead other staff as assigned and follow collective bargaining agreements.APPLICATION INSTRUCTIONS:To apply for this position, you MUST submit a complete YVC Online Employment Application, and include the following REQUIRED attachments:* A cover letter describing how you meet the qualifications of this position (a generic cover letter will not be accepted)* A current resume (a resume will not substitute for the work experience section of the online application)* Three (3) professional references (personal references do not count as professional)* Unofficial transcripts for confirmation of degree (if minimum qualifications require a degree). The successful candidate will be required to submit official transcripts at time of hire* Certifications/Credentials as required for fulfillment of the minimum qualificationsPlease note: Failure to follow the above application instructions will lead to disqualification. Please do not include any attachments other than the ones requested above. E-mailed documents will not be accepted after the closing of the recruitment or in lieu of attaching your documents to the online application.EMPLOYMENT INFORMATION:Those applicants invited to interview may be required to complete a skills test.Candidates will be subject to a Criminal History Background Check as a condition for consideration of employment. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Yakima Valley College does not discriminate against any person based on their race, color, creed, religion, national origin, sex, sexual orientation and/or gender identity, age, marital status, the presence of any sensory, mental or physical disability, the use of a trained dog guide or service animal by a person with a disability, honorably discharged veteran or military status, genetic information, or any other prohibited basis in admission, treatment, or participation in its programs, services and activities, or in employment. All inquiries regarding compliance should be directed to Alma Ramirez, Chief Human Resources Officer, Yakima Valley College, 1015 South 16th Avenue, Yakima, Washington, 98902; email ...@yvcc.edu; telephone 509.###.####.Yakima Valley College's Annual Safety and Fire Report is available online at containing mandated information about current campus policies concerning safety and security issues, required statistics, and other related information for the past three calendar years. To obtain a paper copy of the report, please call 509.###.####.Applicants with disabilities who require assistance with the recruitment process will be accommodated to the extent reasonably possible. All positions are subject to funding.