Program Manager, YSM Faculty Affairs
: Job Details :

Essential Duties1. Oversees the advancement and growth of the program. Gives direction and leadership supporting the philosophy, mission, strategy, and annual goals and objectives. Assumes primary accountability for disseminating and publishing all program information to create public awareness and support of the program. 2. Works closely with leadership, internal and external colleagues, and community residents to further develop and implement strategic plans. 3. Identifies, solicits, and cultivates community partnerships and collaborations to assist in the development and growth of the program. Develops the metrics to identify and measure the success of the program. Responsible for measurements of grant success and related evaluation. 4. Assists in identifying and evaluating potential future funding sources, and contributes to the submission of grants and contracts supporting the program, including the annual submission and writing of all content areas and budgetary sections of grant applications. Develops and manages the program's operating budget. 5. Develops the administrative infrastructure of the program. Manages human resource and administrative functions of the program, including staffing and hiring, supervision, performance development, counseling and discipline, if warranted. Oversees and manages information systems, facilities, and space needs. 6. Investigates, identifies, implements, and oversees the maintenance of systems to gather, track, and report information to support the initiatives of the program. Tracks all program activities and regularly informs leadership of progress on each initiative. Recommends structural or programmatic adjustments, changes or additions based on full knowledge of missions, goals, and objectives. 7. Initiates, designs, and manages the compilation of program communications; identifying outreach potential, and promoting philanthropic and collaborative support of the program. Contributes to the development and assists in the management of content on the program's website and monitors all changes and additions to the editorial content. 8. Performs other duties as assigned.Required Education and ExperienceMinimum requirement of Bachelor's Degree in a related field and four years of related experience or an equivalent combination of education and experience.Background Check RequirementsAll candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit Learn about background checks under the Applicant Support Resources section of Careers on the It's Your Yale website.Position Focus:Reporting to the Associate Director of Faculty Affairs, with latitude for exercising independent judgement and initiative, this role will plan, organize, lead, and manage activities related to the implementation and maintenance of office systems that impact the various aspects of the faculty life cycle handled by Faculty Affairs. In collaboration with the Offices of Academic Appointee Administration and Faculty Administrative Services, contribute to the development of new systems while maintaining integrity of current systems. Create training modules for the instruction of Office of Academic and Professional Development (OAPD) staff and Yale School of Medicine (YSM) departments. Oversee current processes employed by YSM Faculty Affairs including but not limited to RFP, Interfolio, and FSRP. Establish work standards and tools to enhance office skills and improve the efficiency of office operations. Initiate and contribute to projects that advance OAPD goals.Preferred Education, Experience and Skills:Knowledge and experience with Salesforce highly desirable. Knowledge of the various aspects of the faculty life cycle. Experience training, supervising and coordinating staff on new office procedures. Proficiency in commonly used office software including Microsoft Office, Microsoft Teams, Adobe Acrobat, and knowledge of Workday.Posting DisclaimerThe intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.