Location: Augusta,ME, USA
Summary This Program Support Assistant position is in the Radiology Services at the Togus Maine VA Medical Center, located at the Togus location. This is a full time position at 40 hours a week. Responsibilities The Program Support Assistant position is to provide a wide variety of administrative, clerical, and technical support to the Radiology Service. Duties will include, but not be limited to the following: Responsible for the Electronic Inventory List (EIL), obtains inventory paperwork, gains signatures, and submits memos in a timely manner. Develops workflow charts, graphs, and internal mechanisms; to show trending data, workflow efficiency, and program development. Ensures that requests for equipment are submitted in a timely, accurate manner providing adequate justification to support requests. Informs staff of new procedures and/or changes to existing policies. Utilize office automation programs and software such as Word, Excel, Power Point, and database management in support of the clerical and administrative work. Maintains purchase card authorization and tracks purchases from request to delivery ensuring the accuracy and frugality for the department. Maintains and tracks appropriate level of office supplies throughout the department. Maintains, tracks, and budgets for a Staples account to replenish supplies when needed. Provides clerical contact support such as answering telephones, referring visitors, or providing information as needed on facility, processes, services, and locations within the facility and the department. Serves as timekeeper for the Radiology Service. Prepares time and attendance reports for Radiology Service Line Chief and Manager, ensuring all time and attendance cards are completed accurately and processed in a timely manner. Coordinates the orientation of new staff to the Radiology Service Line ensuring onboarding activities are completed. Prepare travel and education requests for staff within Radiology Service Line. Required to utilize several forms of communication to include Instant message, copy, fax, scan, and email. Work Schedule: Full-Time Monday-Friday 8:00am to 4:30pm Compressed/Flexible: Not authorized Telework: Not authorized Virtual: This is not a virtual position. Position Description/PD#: Program Support Assistant/PD033210 Recruitment Incentive: May be authorized Permanent Change of Station (PCS): Not authorized PCS Appraised Value Offer (AVO): Not authorized Notifications: - This position is in an AFGE Bargaining Unit. - This position is in the Competitive Service. - The incumbent may be required to travel to other VA campuses and CBOC's. - Current and former Federal employees must submit copies of their most recent SF-50, (Notice of Personnel Action). The SF-50 must identify the position title, series, grade, step, tenure and type of service (Competitive or Excepted). In some cases, more than one SF-50 may be required to show a higher grade previously held. Award 50's do not provide sufficient information and will not be accepted. - Interchange Agreements with Other Merit System: Employees who occupy medical or medical-related positions and were appointed under 38 U.S.C. 4701(1) or (3) [formerly 38 U.S.C. 4104 (1) and (3)] must be serving in a full-time position without time limit and have served continuously for at least one year in this other merit system to be eligible to convert to the Title 5 System. Some exceptions to this rule may apply if you have previously acquired tenure under a Title 5 appointment. Requirements Conditions of Employment Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/28/2025. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS 5 position you must have served 52 weeks at the GS 4. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your Experience and or your Education as described below: GS 5 Specialized Experience: Have one (1) year of specialized experience equivalent to at least the next lower grade level (GS 4) related to the work of the position to be filled. Examples of specialized experience would typically include but are not limited to: Provide a wide variety of administrative, clerical, and technical support; Performs work that supports budget analysis and administration; utilizes office automation programs and software such as word processing, spreadsheet and database management in support of the clerical and administrative work as well as fax machine, scanner and email. Or; Education: Successfully completed four (4) years of education above the high school level in any field. NOTE: Transcripts (unofficial or official) must be submitted with the application. Or; Experience and Education Combination: Have an equivalent combination of successfully completed post-high school education in excess of the first 60 semester hours (beyond the second year)is creditable toward meeting the specialized experience requirement, and the specialized experience as described above, meets the total experience requirements for this grade level. NOTE: Transcripts (unofficial or official) must be submitted with your application. You will be rated on the following Competencies for this position: Attention to Detail Computer Skills Customer Service Manages and Organizes Information Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items such as papers, books, small parts; or driving a vehicle, etc. No special physical demands are required to perform the work. Work Environment: The work environment involves everyday risks or discomforts, which require normal safety precautions, typical of such places as offices, conference rooms, and training rooms. The work area is adequately lit, heated, and ventilated. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Additional Information THIS OPEN & CONTINUOUS ANNOUNCEMENT (OCA) ESTABLISHES A STANDING REGISTER OF ELIGIBLE APPLICANTS, which closes on 2/28/2025. The initial cut-off date for referral of eligible applications will be 11/7/2024 with subsequent reviews every other week as additional vacancies occur, or on an as-needed basis, until positions are filled. What To Expect Next area of the announcement which provides additional information on the referral process for this type of announcement. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be well-qualified, applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors if applicable, and must be proficient in most of the requirements of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website which can be found at Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.