Project Accountant/Billing Specialist - Raleigh, NCInfrastructure Consulting & Engineering, LLC (ICE) is expanding and seeking a talented Project Accountant to join our thriving full-service civil engineering firm specializing in infrastructure projects. As a Project Accountant, you will collaborate closely with project managers to ensure accurate and timely generation and submission of monthly invoices to our clients. You will establish and maintain project details, evaluate and track cost items by project, and maintain electronic billing records. This role is vital in maintaining positive client relationships and facilitating smooth financial operations for our projects.
Responsibilities - Determine contract billing terms and requirements: Thoroughly review project contracts and agreements to understand the billing terms and requirements set by our clients. Collaborate with project managers to clarify any uncertainties and ensure compliance with contractual obligations.
- Generate and submit client invoice packages: Prepare regular, comprehensive client invoice packages that accurately reflect the services rendered and align with the agreed-upon billing terms. This includes calculating fees, expenses, and any other billable items in accordance with project milestones and deliverables.
- Assist project managers in the preparation of supporting documentation: Work closely with project managers to gather and compile supporting documentation, such as timesheets, expense reports, and purchase orders. Verify the accuracy and completeness of the documentation to ensure seamless invoicing processes.
- Be accountable for accurate and timely invoice submission: Maintain a strong focus on accuracy and timeliness when generating and submitting invoices. Adhere to internal deadlines and client-specific requirements to minimize delays and ensure prompt payment processing.
- Develop positive client relationships: Communicate effectively with clients regarding billing inquiries, discrepancies, and any other billing-related matters. Establish and maintain professional relationships built on trust, transparency, and excellent customer service.
- Set up and maintain project system fields: Utilize relevant accounting software or systems to set up and maintain project-specific fields and parameters related to cost and revenue tracking. This includes updating project information, tracking billing milestones, and ensuring the accuracy of financial data.
- Support the accounting team as needed: Collaborate with the accounting team to provide assistance and support in various financial activities, such as month-end closings, financial reporting, and audits. Contribute to the overall effectiveness and efficiency of the accounting department.
Qualifications - Proficiency with Microsoft Office applications, especially Excel.
- Working knowledge of GAAP Standards and accounting principles.
- Excellent attention to detail and organizational skills.
- Exceptional numerical and analytical abilities.
- Effective communication skills, both written and verbal.
- Ability to collaborate and work well within cross-functional teams.
- Self-motivated with a proactive and problem-solving mindset.
- Ability to prioritize tasks and manage multiple deadlines.
- Knowledge of FAR regulations a plus.
Education and Experience Requirements - Associate's degree required or relevant work experience. Bachelor's degree in accounting preferred.
- Experience with a comprehensive accounting system (Deltek Vision/Vantagepoint experience is a plus)
Physical and Environmental RequirementsThis position predominantly involves up to 8 hours per day at a computer workstation, with occasional standing and walking. The employee may occasionally lift lightweight office supplies and materials, typically not exceeding 20 pounds. The office environment is indoors, characterized by controlled temperatures and minimal exposure to adverse conditions. Employees must have the ability to visually discern and differentiate details and colors of objects, and proficiency in recognizing sound, tone, and pitch. Clear and effective verbal and written communication skills are necessary. The role demands adaptability to interruptions and changes in workflow, as well as the capacity to sit for extended periods.
Expected Hours of WorkThe ICE offices are open from 8:00 a.m. to 5:00 p.m., Monday through Friday, allowing an unpaid hour for lunch daily. Work schedules may vary according to the project schedule. This is an onsite position reporting to the ICE office 5 days a week.
CompensationThe provided salary ranges are general guidelines; actual compensation depends on factors like educational background, experience, skills, certifications, and market trends. We aim for competitive and fair compensation packages reflecting our team members' qualifications and contributions. Personalized compensation details will be discussed during the hiring process, tailored to each candidate's experience and qualifications. Open dialogue is encouraged to ensure our offers align with both parties' expectations and needs.
About ICEInfrastructure Consulting & Engineering, LLC (ICE) is a leading transportation design and consulting firm headquartered in West Columbia, SC. With expertise across various disciplines including highways, bridges, hydrology, geotechnical engineering, and more, ICE delivers comprehensive solutions tailored to diverse project needs. Founded in 2005, ICE has grown to nearly 500 employees across 8 states, including over 130 licensed professionals and certified personnel. Our mission is to provide innovative transportation solutions while prioritizing client service, safety, and employee well-being.
Company BenefitsICE offers a comprehensive benefits package including healthcare, insurance, retirement plans, education assistance, employee assistance programs, and paid time off, reflecting our commitment to supporting employees and their families.
Equal Employment Opportunity (EEO) EmployerICE is an Equal Opportunity Employer and encourages qualified veterans and individuals with disabilities to apply. ICE does not discriminate on the basis of race, sex, color, religion, gender, sexual orientation or preference, gender identity or expression, national origin or ethnicity, age, marital status, pregnancy, genetic information, disability, or veteran status, in accordance with applicable federal, state, and local laws. ICE is committed to providing a workplace that is inclusive and accessible to individuals with disabilities. We comply with the Americans with Disabilities Act (ADA) and provide reasonable accommodations to qualified individuals with disabilities. If you require a reasonable accommodation to apply for this position, please contact Human Resources at 803-###-#### or via email at ...@ice-eng.com.
Diversity and InclusionICE has a deeply rooted and steadfast commitment to excellence and uncompromising integrity. We value innovative thinking, fresh perspectives, and personal initiative. Our leadership is dedicated to each employee's individual growth and well-being. At ICE, we welcome individuals from all backgrounds to join us in upholding these core principles.www.ice-eng.com
Pay Range: $50,000 - $85,000 per year