Project Assistant / Administrative AssistantLocation: Mount Vernon, INJob type and Duration: Contract Our client, a global Architecture and Design Firm, is looking to hire a Project Assistant for their field team in Mount Vernon, IN.This Project Assistant supports engineering and construction projects by assisting the Project Manager and project team in providing administrative project information as requested. General administrative support for company projects.
- Organize and maintain project files, filing system, and project communications.
- Provide data entry for projects.
- Track status of projects and produce monthly progress reports. Maintain tracking system for projects.
- Update record copies, engineering project documentation, and changes.
- Provide information to facilitate questions regarding projects and prepare research information.
- Record minutes from Project Manager/team meetings.
- Answer phones and direct calls.
- Sort incoming mail.
- Collect and distribute client bills and invoices.
- Type memos, correspondence, reports, and other documents as requested.
- Coordinate travel arrangements and any other internal services for various project needs.
- Prepare outgoing mailings and labels, including e-mail and fax.
- Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup.
- Schedule and set up client interviews, presentations, and other meetings as requested.
- Order and maintain supplies.
- Update the project calendar and roster.
- Assist in clerical needs on projects.
- Maintain data entry of project contact list and project execution plans.
Requirements:
- High School Diploma/GED Required
- Applicable office/clerical experience Preferred
- Proficient in Microsoft Word, Excel, Access, and PowerPoint required.
ESPO CorporationLeaders in Technical Recruiting & Staffing since 1965We are an Equal Opportunity Employer and value the benefits of diversity in our workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity and expression, national origin, disability, protected Veteran status, or any other attribute or protected characteristic by law. If you need assistance applying please contact us directly.