Project Assistant/Project CoordinatorBHC Consultants is a consulting engineering, planning, and building code and construction compliance firm with offices in Seattle, Tacoma, Bellingham, and Spokane, Washington. We are currently seeking a full-time Project Assistant/Project Coordinator. Collaboration with staff in all offices should be expected, with an emphasis on project coordination for the building code and construction compliance group.BHC is a growing firm with a significant backlog of municipal consulting services contracts for cities, counties, tribes, and special purpose districts in the Northwest, supported primarily by Western Washington clients. We are proud to be an employee-owned and managed consulting firm committed to the development and retention of our employees in a positive and collaborative work environment that offers challenges and opportunities and personal and professional growth. We are committed to delivering a healthy work-life balance for all staff.GENERAL SUMMARYAs a Project Assistant, the individual will perform administrative tasks and support project teams to ensure smooth and timely project completion. When needed, the Project Assistant will also assist in drafting reports, fielding calls, and managing correspondence from project team members. As a Project Coordinator, the individual will be responsible for assisting the Director of Code Compliance with coordination of plan review and inspection assignments. The coordination role will include regular communication with external clients and team members, maintaining schedules, tracking documents and review status, and interacting with plan review platforms for multiple jurisdictions.ESSENTIAL FUNCTIONS AND DUTIES
- Coordinate and track code compliance plan reviews working with external clients, the Director of Code Compliance, and plan review staff.
- Coordinate and track code compliance field inspections, working with external clients, the Director of Code Compliance, and field inspection staff.
- Assist the Director of Code Compliance with executing agreements, setting up new assignments/projects, tracking plan review and inspection assignments, and working closely with accounting staff to support project setup and invoicing.
- Perform technical editing of reports, technical memorandums, and specifications.
- Assist project managers with Word documents, Excel spreadsheets, Project Schedules, and graphics.
- Provide general administrative functions and other project related tasks as assigned.
- Coordinate with all offices on a regular basis, including the Project Assistant Manager in Seattle and the Director of Code Compliance.
REQUIRED EDUCATION AND EXPERIENCE
- 3+ years of experience as a Project Assistant, Project Coordinator, or similar role.
- High school diploma, GED, or equivalent required.
- 3+ years of administrative experience that includes the use of MS Word, Excel, Outlook, Adobe/Bluebeam, and PowerPoint required.
- Experience with SharePoint or similar cloud-based systems, supporting document sharing, workflow management and team collaboration.
- Experience with MS Project preferred.
ADDITIONAL EDUCATION AND EXPERIENCE THAT WOULD BE OF BENEFIT (BUT NOT REQUIRED):
- Experience with municipal on-line portals such as Accela, SmartGov, iWorkQ, TRAKiT, PermitTrax, etc.
- Experience with InDesign.
- Experience with report graphics preparation and website layout and design.
- Technical writing experience and/or training.
- Notary Public is a plus.
KNOWLEDGE, SKILLS, AND ABILITIES
- Must be flexible and able to respond to changes during the project process.
- Excellent organizational skills and attention to detail.
- Must be able to communicate effectively (both orally and in writing).
- Must be able to proof-read and correct spelling and grammar.
- Must be able to edit documents to conform to company established formats and writing styles.
- Must be able to read and write reports and specifications.
Why Join Our Team?
- Generous total compensation package
- Monthly remote work stipend for home office expenses
- 100% company paid employee medical, dental, vision, life, and disability insurance
- 60% company paid dependent health and vision insurance
- 50% company paid dependent dental insurance
- Health Savings Account and Flexible Spending Account options to achieve tax savings
- Commuter benefits
- Flexible schedules
- Reimbursement for professional registrations/renewals and approved training/conferences
- Paid memberships in professional organizations
- Employee referral bonus program
- Career guide mentorship program
- Paid time off (sick, vacation, holidays, and volunteer day)
- 401(k) retirement plan with company matching contribution
- We offer broad-based company ownership to employees at all levels, with no majority owners, and where everyone can share in the benefits of ownership. This model is unique to BHC and gives us local control, ease of leadership transition, flexibility, and the freedom to control our destiny.
Equal Employment Opportunity Statement:BHC Consultants, LLC is an equal opportunity employer that values diversity and is committed to creating an inclusive environment for all employees. We do not discriminate in employment based on age, race, creed, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, marital status, veteran status, genetic information, or any other characteristic protected by federal, state, or local law. Our commitment is to foster a workplace that is respectful, inclusive, and free from discrimination, ensuring equal opportunity in all aspects of employment, including hiring, promotion, and career development.