Location: Evanston,IL, USA
Job Title: Project Coordinator (1-Year temporary position)
Area: Regional Leader Support
Reports to: Associate Manager, Regional Leader Support
Classification: Exempt
Location: Evanston, Illinois
This position is designated as Hybrid - Fully Flexible and expected to work from our World Headquarters office once per month to several times a week. The specific days in the office are determined by managers based on business requirements. Rotary is under the jurisdiction of Illinois employment laws; we require all employees to live within reasonable daily commuting distance to Evanston.
Organization Overview
Rotary is a membership organization that unites people from all continents and cultures who take action to deliver real, long-term solutions to pressing issues facing our communities and the world. Each year, Rotary members expand their networks, build lasting relationships, and invest more than $300 million and 16 million volunteer hours to improve lives and create positive change in the world. In exchange for hard work and dedication in support of Rotary's clubs, members and other participants, and their humanitarian service projects, our employees receive competitive salaries, flexible schedules, comprehensive benefits, and job enrichment. To learn more, visit
Rotary's Commitment to Belonging (DEI)
At Rotary, we celebrate diversity and foster an inclusive environment where all employees are valued and empowered. We are dedicated to creating equitable opportunities and supporting the growth and well-being of our team. Join us in building a world where everyone can unite, take action, and create lasting change.
Overview
This position provides project coordination to a worldwide network of executive-level Rotary volunteer leaders serve as fundraising, public image, and membership experts for Rotary and The Rotary Foundation. You will have the opportunity to implement team projects; design, build, and analyze report data in Qualtrics; support regional leader travel and expense reimbursement; and help execute communications to global audiences. You will work closely with team members in Regional Leader Support (RLS) and other teams to improve business processes supporting Rotary leaders who are experts, resources, and trainers in their regions.
You Will Have
* Bachelor's degree or equivalent work experience in project or volunteer management
* At least 1 year experience in project management
* Strong organizational and analytical skills
* Outstanding written and verbal communications skills
* Capacity to multi-task and integrate knowledge on multiple, complex projects.
* Experience with Qualtrics or equivalent survey software and databases
* Orientation toward collaborative-based projects and work style
* Advanced knowledge of Microsoft Office suite
* Experience working with global, multicultural audiences
* Experience with broadcast email and budgeting software
You Are Good At
* Interpersonal communications skills and have a positive and professional attitude.
* Giving and receiving constructive feedback
* Project management and are organized and have attention to detail and accuracy.
* Prioritizing your workload, managing multiple priorities, and performing under pressure
* Being proactive about your work, professional development, on-the-job training and skills enhancement
* Working collaboratively with a team and other stakeholders
You Will Be Responsible For
Member Support
* Execute complex team projects, including but not limited to regional leader assistant selection (more than 1000 hours), Qualtrics survey creation and analysis (75 hours), travel request processing (5 hours), drafting communications (5 hours), and assist with participants' learning event preparation and follow-up (5 hours), and other duties as assigned.
* Research, vet, and update member information to provide streamlined processing and access to information.
* Participate in team meetings and project management discussions, assess project process, identify opportunities to streamline and/or eliminate unneeded and/or redundant business processes, assess risks and opportunities, and contribute to annual and long-range plans and goals and ensure deliverables are on track.
* Maintain project and process documentation, advise on project communications and messaging, close out projects, and applying learnings to future projects.
Reporting and Evaluation
* Analyze qualitative and quantitative metrics of self-reported data using Qualtrics software.
* Financial Administration
* Ensure the Assistant Selection Process is streamlined to allow for proper expense reporting.
Other Duties
* Identify and implement business process improvements, maintain departmental records, and contribute to other departmental projects as assigned.
* Assist team members with projects to ensure coverage and support as needed.
* Create and update How-To documents to SharePoint relevant to Assistant Selection.
Leadership Attributes
* Communication: Be open to receiving ideas from diverse viewpoints and able to communicate messages so that they are universally understood.
* Collaboration: Builds partnerships and works jointly with others to meet shared objectives.
* Accountability: Have a clear sense of ownership and take personal responsibility for actions.
* Adaptability: Respond to changes willingly and recognize when to adjust based on the situation.
Why work for Rotary?
* Generous medical, dental, and vision benefits package
* Progressive 401k matching contributions
* Above market and generous paid time off package
* Tuition reimbursement
* Professional development opportunities
* On-site cafeteria and coffee bar with special pricing for Rotary employees
* Flextime-several different work schedules to choose from
* Close to CTA, Metra, a variety of stores, and many food options
Please note:
* Rotary does not provide VISA sponsorship or relocation assistance.