Project Coordinator II
: Job Details :

Job Title: Project Coordinator II The Project Coordinator will support a wide-range of projects within the Salesforce AI Research Team. This role will report into the operations team supporting the Research Program Manager and COO. The Project Coordinator should be extremely proactive and consistently look for ways to improve processes. The ideal candidate for this role will be able to work autonomously, able to communicate effectively, and be well-organized with a very high attention to detail. Tasks for the Salesforce AI Research Team will include: Procurement/Vendor Management (15+ hours a week) New vendor process: Help keep security reviews moving forward, following up on contract discussions and with third party contacts. Opening PO s and managing spend against budget. Process change orders as needed. Paper submissions and tracking (5 hours a month) Partner with marketing in making sure accepted papers are reflected on socials. Blog posts: partner with marketing to get descriptions of each paper and ensure timely delivery Keep all records of paper submissions and acceptances up to date. University / conference partnerships or sponsorships (during high season: 10-15 hours a week) Additional Operations support for All hands, offsites, VTO / Team events. In person attendance for some of these events may be required. (5 hours a month) Onboarding support - keep on boarding documents, tracking docs, email/slack lists up to date, and provide hiring manager support (during high season: ~5-10 hours a week) Intern program support - project plans, extension management, light budget management (during high season: ~10 hours a week) Swag purchases, reviewing options with leadership, liaising with vendor and distributing goods to employees (30 hours a quarter) Salesforce Project Coordinator Required Skills: Create and manage project plans; monitor and review project progress and timelines; adjust schedules and plans as needed; and identify and resolve issues to ensure project success. Ensure on time and on budget delivery of projects while also ensuring that project gates and governance are properly adhered to during the execution of the project. Track utilization of project resources and manage this against the resource allocation and budget. This includes on time entry and approvals for project timesheets. Support in day-to-day execution of project implementations. Assist with the planning, tracking, documentation and status updates for the project. Manage one to two large projects and multiple small to medium sized projects requiring complex cross-functional collaboration and management at the program level. Leverage business knowledge and expertise to drive business process improvements. Create and maintain comprehensive project documentation Demonstrate excellent partner-facing and internal communication skills Demonstrate excellent written and verbal communication skills Demonstrate organizational skills including attention to detail and multitasking skills