Location: Mcpherson,KS, USA
Job-ID: 14511; Location(s): McPherson, KS
JOB DESCRIPTION SUMMARY
Responsible for coordinating projects and working alongside a team of project managers and engineers to help ensure projects are well organized and running smoothly; updates risk registers, to do lists and budgets; calls and attends meetings; creates presentation materials; leads webinars; distributes meeting notes; prepares various reports; oversees project progress; follows department processes and procedures to complete projects on time and within budget
JOB DESCRIPTION DETAILS
Project Coordination
* Coordinate project tasks as defined by the project manager or supervisor; develop and update project plans; identify resources and budget requirements; coordinate project tasks from onset through completion
* Collaborate with cross-functional teams to gather project requirements; take notes; create to-do lists; provide supporting data and analysis; track project timelines
* Identify risks; update risk registers; work with cross functional teams to mitigate risks
* Produce status updates; monitor and report on status and progress with succinct communication of areas of success, opportunities and barriers
* Prepare accurate reporting, communications and updates for projects
* Schedule and facilitate meetings; coordinate with staff members to assess availability; address scheduling conflicts
* Develop meeting agendas; develop presentation materials; facilitate meetings and webinars; take notes; follow up on actions/commitments, prepare for next steps by exercising independent thinking
* Resolve issues affecting implementation, scheduling, and escalate issues requiring higher-level review and/or action, as necessary
* Use discretion for matters that require confidentiality and the attention of leadership
* Receive and return telephone calls and emails
* Assist with project invoicing; tracking expenses against budget and expense reports
* Develop and maintain project schedules
Other
* Ability to multi-task and manage multiple priorities
* Attend and facilitate meetings as required and/or assigned.
* Perform other duties as required and/or assigned.
Special Job Dimensions
* May be required to travel to attend product training, educational workshops and facilitate/participate in meetings
REQUIRED QUALIFICATIONS
Knowledge, Skills and Abilities
* Knowledge and skill with operating programs such as Microsoft Office (especially MS Outlook, PowerPoint, EXCEL), MS Project, and Adobe
* Knowledge of project coordination and/or event planning
* Excellent organizational, communication, planning and time management skills
* Strong interpersonal skills
* Excellent oral and written communication skills
* Can self-motivate
* Ability to manage projects from start to finish
* Ability to prioritize workload and meet project deadlines
* Ability to communicate with all levels within and outside the organization
* Ability to work independently and in a team environment
* Ability to work well under pressure
* Basic knowledge and understanding of budget and financial practices
* Ability to perform with superior service, reflecting a positive company image while sustaining a positive attitude with those you interact with; always going above and beyond to help others out, regardless of their position or department.
* Ability to adhere to the highest standards of quality while continually performing at the highest possible level
Education, Certification/License & Work Experience
* Bachelor's Degree or equivalent work experience
AND
* 3-5 years of related experience in project coordination, preferably in a technical field.
Your contact person:
Kristi Davis - ...@viega.us -