About Us:
EMCOR Facilities Services (EFS), an EMCOR core business, services over 1 billion square feet of commercial space across the United States. From corporate campuses to single sites, EFS provides a range of services that support mission-critical areas of financial services, manufacturing, pharmaceutical, transportation, and education sectors.
Job Title: Project Coordinator
Job Summary:
This position provides administrative support to the Project Management team. The ideal candidate will have a background in project support with strong written and verbal communication skills, experience managing work orders, engaging with vendors, processing invoices, and project closeouts.
Essential Duties and Responsibilities:
- Oversee project documentation and coordinate documentation revisions and distributions.
- Schedule meetings and communication plan(s) regarding projects among teams and/or clients.
- Enter project status updates, schedule updates, and cash flow forecasts into project management technology tools.
- Prepare and review invoices and payment applications for processing.
- Assists in all project close-out procedures receipts of required close-out/turnover documents, and compliance with close-out checklists.
- Prepare standard project status reports for project delivery team or work group, client, and management. Reports typically include status updates, budget, schedule, and risk.
- Supports Project Manager in maintaining project metrics for SLA and Key Performance Indicators.
- Coordinates with project administration functions (i.e., meeting minutes; budget tracking; schedule updates; move management; closeout).
Qualifications:
- Associate Degree (A.A.) or equivalent combination of education and experience.
- Minimum of 3 years of related experience and/or training.
- Demonstrated organizational skills and problem‐solving ability.
- Respect for details and the ability to execute at a high level with significant independence.
- Ability to prioritize and execute tasks to achieve both corporate and project goals.
- Articulate communication skills – verbal, numerical, and written.
- Problem solving expertise, demonstrated by identifying and resolving problems in a timely manner; working with others to solve complex issues.
- Interpersonal skills, demonstrated by considering and responding appropriately to the needs and capabilities of different people in different situations; tactfulness; treating others with respect; and relating effectively to others when encountering difficult situations.
- Experience with SmartSheet, SharePoint, Microsoft Outlook, Word, Excel, and PowerPoint.
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We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled