Project Coordinator
: Job Details :

Applications will be accepted until December 26, 2024 *At the option of the hiring official, a candidate will be placed in one of the following Transmission Project Coordinator levels: Transmission Project Coordinator Level I, Transmission Project Coordinator Level II, or Transmission Project Coordinator Level III, based on education, experience, knowledge, skills, and behaviors required. SUMMARY: Under the general supervision of the Supervisor, Transmission Project Coordination the Transmission Project Coordinator plans, organizes, manages, completes, and documents new and existing transmission and substation projects as assigned. The incumbent communicates project requirements, timelines, required materials, and on-going progress to internal employees, departments, external consultants and outside contractors to ensure timely project completion. In addition, the Transmission Project Coordinator establishes and ensures compliance with material standards, maintains and completes required documents, and facilitates project progress and completion. ESSENTIAL DUTIES AND RESPONSIBILITIES: Include the following; other duties may be assigned. Serves as project or team lead on specific substation or transmission projects. Acts as the WFEC project contact for interaction with consulting firms, contractors, other departments and local government agencies to formulate and execute plans and activities required to complete assigned projects. Coordinates with member (Cooperatives) co-ops on construction projects and works with other internal departments as well as outside contract engineering and construction firms to ensure completion of projects according to Rural Utilities Service (RUS) rules and the WFEC Project Procedures document. This includes the approval process, bidding selection, project construction, and project reconciliation and close-out of contracts for approved projects. Reviews project plans, proposed resources, and implementation activities to ensure the project meets or exceeds acceptable WFEC/RUS engineering designs, materials and standards. Facilitates the resolution of standards issues and the timely completion of assigned projects. Administers contracts with outside construction, engineering, and other resources. Uses automated project planning and tracking software to plan, define, organize, and track project progress through completion. Tracks current project progress and alters the project plan to incorporate changes and unexpected contingencies. Communicates project issues and changes to - internal department personnel, Transmission & Distribution Services (T&DS) department personnel, outside contractors, Member System personnel, and other parties. Ensures all required permissions and approvals, including environmental, right-of-way, RUS, and board are received prior to start of any construction activities on all assigned projects. Facilitates development of consistent mechanical and electrical specifications and standards from a variety of industry and regulatory sources for WFEC projects providing WFEC with a reliable standard for project materials and design. Tracks and reports cost information during the project to ensure budget compliance. Notifies department management and necessary parties regarding significant cost changes impacting the project budget. Provides technical and contractual advice to internal and outside project personnel. Develops positive communication and productive relationships with fellow employees, industry contacts, member cooperatives and WFEC management. Evaluates proposed construction job sites to make the best selection possible for property avoiding other utility assets, meeting Member Cooperatives requests, and WFEC requirements. COMPETENCIES: To perform the job successfully, an individual should demonstrate the following competencies: Analytical: Synthesizes complex or diverse information; Collects and researches data; Uses experience to complement data; Designs work flows and procedures. Problem Solving: Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics. Professional Knowledge: Generates creative solutions; Translates concepts and information into applications; Uses feedback to modify recommendations; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others. Oral and Written Communication: Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings; Writes clearly and informatively; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information. Teamwork: Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed. Planning/Organizing: Prioritizes and plans work activities; Uses time efficiently; Sets goals and objectives; Develops realistic action plans. Adaptability: Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected outcomes. Professionalism: Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments. Customer Service: Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments to customers. Cost Consciousness: Works within approved budget and budget processes; Develops and implements cost saving measures; Conserves organizational resources. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the education, experience, knowledge, skills, abilities and behaviors required of this position. At the option of the hiring official, a candidate will be placed in one of the following Transmission Project Coordinator levels based on education, experience, knowledge, skills and behaviors required. Education and Experience: Transmission Project Coordinator Level I - ($78,550 - $120,563): Requires a bachelor's degree in project management, electrical engineering technology or a related field and two years of project management experience in an electric utility environment or manufacturing environment. Transmission Project Coordinator Level II - ($87,097 - $135,089): Requires a bachelor's degree in project management, engineering technology or a related field and four (4) or more years of professional project management experience of which two (2) years must be in an electric utility environment. Experience using project tracking and management software is required. Transmission Project Coordinator Level III - ($105,442 - $167,018): Requires a bachelor's degree in project management, engineering technology or a related field, and eight (8) years of professional project management experience, of which four (4) must in an electric utility environment and certification as a Project Management Professional. Experience using project tracking and management software is required. *At all levels, directly related experience may be substituted for a degree at the rate of two years of experience for one year of formal education. Language Skills: Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Ability to write reports, business correspondence and procedure manuals. Ability to effectively present information in one-on-one and group situations, as well as respond to questions from groups of employees, managers, industry contacts, clients, customers and the general public. Math Skills: Requires the ability to calculate figures and amounts such as discounts, interest, proportions, percentages, area, circumference, and volume. Also requires the ability to apply concepts of basic algebra and geometry. Reasoning Ability: Requires the ability to define problems, collect data, establish facts, and draw valid conclusions. Also requires the ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Computer Skills: To perform this job successfully, an individual should have experience using the Microsoft Office Suite, Microsoft Project Management, and applicable PeopleSoft applications. CERTIFICATES, LICENSES, REGISTRATIONS: This job requires a driver's license. Project Management Professional certification required for Level III. WORK SCHEDULE REQUIREMENTS: This job may require a work schedule in excess of a 40-hour week and travel on short notice. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to use hands to finger, handle, or feel and reach with hands and arms. The employee is frequently required to wear a hard-hat, stand; walk; sit; and may be required to climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and distance vision. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is exposed to occasional risk of electrical shock and moving mechanical parts. The employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually quiet. In accordance with WFEC Administrative Procedure 805-Alcohol and Drug-Free Workplace this position is classified as safety sensitive . MUST MEET ALL PHYSICAL AND ENVIRONMENTAL REQUIREMENTS WFEC IS AN EQUAL OPPORTUNITY PROVIDER AND EMPLOYER MINORITIES, FEMALES, DISABILITY, AND VETS ARE ENCOURAGED TO APPLY EOE/AA/M/F/DISABILITY/VETS Employment Type: Full Time Years Experience: 3 - 5 years Salary: $78,550 - $167,018 Annual Bonus/Commission: No