Project Management Systems Coordinator
: Job Details :

Join Yorke Engineering, LLC, an Environmental Consulting leader in California, while we implement Environmental Engineering and Compliance solutions for clients throughout California. Our mission is to solve environmental compliance problems for industrial and governmental/infrastructure facilities. We are a growing and dynamic organization of highly respected professionals. Yorke Engineering, LLC has assisted over 2,000 client organizations with their Air Quality and Environmental Compliance, Engineering, and Permitting needs. Our philosophy is to efficiently help government and industrial customers with the complex array of environmental laws and regulations. From simple permits to complex agency negotiations, from small companies to the largest of California's organizations, Yorke successfully solves our clients' Air Quality and Environmental challenges. Our staff of 50 technical specialists has over 1,000 years of combined environmental experience and consists of engineers that specialize in Air Quality, Waste, Water, CEQA, Safety, and Industrial Hygiene.

We are looking for a sharp and reliable Project Management Systems Coordinator to join our team. This is a full-time position at 40 hours per week from our corporate office in San Juan Capistrano, CA during our normal business hours. We offer a full benefits package including Paid Time Off, Holidays, Full Medical/Dental/Vision, along with a 401k with a generous company match.

Position Summary:

The Project Management Systems Coordinator will support a variety of business and operational MIS needs which include Project Setup, Coordination, and Close-out Support while working within our online Project Management Online Tools (MS PWA and SharePoint) to ensure all projects follow the company's Project Management systems and processes. In addition, this position will support a variety of business and operational support needs, including Executive Management Support, Staff and Client Training Program Assistance, and Business Administration on top of the primary duties listed above.

The position requires a professional individual with a high standard of quality, efficiency, and organization as well the drive and initiative to complete tasks independently. This position will also involve experience in integrating multiple existing and new information management systems for a growing organization. This position will require the candidate to prioritize multiple responsibilities and pro-actively manage and drive others to complete their tasks by engaging with staff and various departments. The candidate will be required to think critically and solve problems in a self-sufficient manner with support provided as needed.

The candidate responsibilities and qualifications will include:

• Provide implementation and coordination of our Project Management and SharePoint filing Management Information Systems in coordination with Proposal, Project, and Accounting teams;
• Assist with Management Information Systems integration to make data and information available to our project and management teams by working with IT, HR, Accounting, Marketing, and Management teams;

Specifically:

• Setup, Adjust, and Close-out projects in Microsoft Project Web App (PWA) and SharePoint, with the assistance of the Proposal, Project, and Accounting team members;
• Track and analyze project performance, budget, schedule and report to management on findings, being able to suggest the improvements to processes and systems;
• Refine use and suggest improvements to MIS for resource planning, availability, project scheduling, and integration with accounting software;
• Assist with staff training on MIS software;
• Assist project managers in administrative functions and processes within PWA;
• Provide support to the Accounting department during invoicing process to ensure relevant information in PWA is reflected on invoices and work descriptions;
• Provide miscellaneous support to technical staff, proposals, administrative, and marketing departments as needed, and time allows.
• Assist with planning and coordination of Staff Training and Development Programs;
• Support President with technical staff project communications and initiatives;
• Provide Personal Assistance to Executive Management on a wide variety of miscellaneous tasks.

Candidate Qualifications include:

• Bachelor's in Business, Business Management, or relevant major required with minimum GPA of 3.0; GPA will be verified;
• Business degree with an emphasis in Management Information Systems a plus;
• 2-5+ years of experience in information systems, project management support, project administration, project management software, and/or business operational support;
• Experience with project management practices and tools to create, manage, and track project performance, cost, quality, and client satisfaction;
• Solid organizational skills including ability to multi-task, prioritize, and work independently;
• Experience with database management and integration (highly preferred);
• Excellent verbal and written communication;
• Ability to think critically and develop solutions;
• Advanced computer applications, database management and strong Microsoft 365, Sharepoint, Excel, Word, Powerpoint, Access abilities;
• Experience with Microsoft Project Web App (highly preferred).