EOHHS is seeking to hire a Senior IT Contracts/Project Manager to join our collaborative Medicaid Management Information System (MMIS) team. The Senior IT Contracts/Project Manager (Sr. PM) will be responsible for managing projects across various workstreams from operations to technical solutions, writing Request for Proposal and Request for Quotes, developing, negotiating, and managing contracts, managing vendors and developing financial requests to fund projects. The Sr. PM will work closely with internal MMIS business and technical executives, program directors and IT leads, external technical teams, and vendor consultants to ensure that all project financial requests are approved, contracts are reviewed and completed; as well as business cases are documented to initiate projects; and schedules are documented and on track. In addition, this person will serve as the primary contact for critical IT initiatives and project management projects from start to finish; including conflict resolution, risk mitigations, ensure alignment with MMIS standards.
DETAILED LIST OF JOB DUTIES AND RESPONSIBILITIES:
- Work with business and IT management at all levels of the organization to understand and document the business case for technical initiatives.
- Create and manage through to completion Business Case, Project Proposals, Federal and State
- Funding Requests, Requests for Proposals (RFP), Request for Quotes (RFQ) documentation.
- Contribute to efforts to create and maintain MMIS APD (Advance Planning Document) iterations.
- Lead efforts to collaborate with cross functional teams in the evaluation of technical solutions and to create recommendations.
- Lead procurement teams in reviewing vendor responses through to the selection and contract negotiation phases.
- Lead efforts to collaborate with internal team to onboard new contractors or vendors.
- Lead cross collaboration efforts in design, development, test, and implementation of IT solutions.
- Ensure all project initiatives have a project plan and traceability, risk/issues list, and project MS SharePoint documentation site.
- Ensure coordination of resource support across MMIS Business Analysis, SQA (Systems Quality Assurance), and Development teams; as well as peer managers to align with capacity planning practices.
- Where applicable coordinate with MMIS Sr. IT Budget/Project Manager to maintain budget tracking, invoice review and approval in compliance with standard payment authorization cycle.
- Institute appropriate controls to manage project scope and track changes through MMIS Change Advisory Board (CAB).
- Prepare and distribute weekly project status reports on progress against planned, risks, and mitigation strategies.
- Monitor project results against established timelines, deliverables, tasks, and associated technical specifications to mitigate project delay or failure.
- Prepare systems or program documentation including but not limited to, data flow diagrams, flow charts, file layout, input/output documentation, and project narratives.
- Effectively communicate with business teams, technical teams, and leadership across multiple disciplines to convey technical concepts in simple business terms.
- Develop resource estimates, and manage recruitment from job description, interviews through to selection and onboarding.
- Adhere to MMIS standard project management methodology, policies, and procedures, as well as quality assurance standards. Also, where applicable, comply with the external agencies' standards when integrating or leveraging external staff or solutions.
Preferred Knowledge, Skills and Abilities:
- Five (5) years' experience in IT project management with the capability of managing complex, cross-functional IT projects.
- Five (5) years of related experience using both hybrid and agile methodologies, in a large IT enterprise environment and managing vendor partners.
- Five (5) years of related experience documenting business cases, contract management, RFP and RFQ; as well as project funding requests.
- Five (5) years of auditing experience, with state government experience highly desirable.
- Five (5) years of proven experience with Agile and Waterfall Methodologies.
- Proven experience in Jira desired, i.e., configuration and creating reports.
- Excellent verbal and written communication skills; presentation and policy writing skills.
- Strong strategic thinking and problem-solving skills.
- Strong negotiation and influencing capabilities and in-depth analytical skills.
- Exceptional time management skills, with the ability to effectively delegate and multi-task.
- Proven conflict management skills; decision-making and negotiation skills.
- Ability to collaborate and work across technical, non-technical staff, and upper management.
- Proven capabilities in IT financial management.
- Advanced experience in Microsoft Office (Excel, Word, Visio, PowerPoint, Project, and SharePoint).
Education and Certifications:
- Bachelor's degree in information systems, Business Administration, or other related field, or equivalent work experience
- Project Management Professional (PMP) Certificate, Certified Scrum Master (CSM) and SAFe certifications are plusses.