The Smithsonian Institution's Retail Group is currently seeking an experienced Project Manager to manage a variety of differentiated assigned projects for the Retail Group of businesses in Museum facilities or off campus retail including: Museum Stores, Theaters, Concessions, Food & Beverage, Parking and other revenue generation businesses. The Project planning function will include all aspects of the Project management process from conceptualization to business planning, contracting, timeline development, project development, budget management and reconciliation, execution, and lessons learned. At all times throughout the process the Project Manager will support business goals in collaboration with stakeholders within Smithsonian Enterprises and maintain the aesthetic, business and educational standards set by the Smithsonian Institution, Smithsonian Facilities, and the individual museums.
RESPONSIBILITIES include, but are not limited to, the following:
- Manage complex projects including preparing project briefs, project plans, project schedules, risk management plans, communication plans, budgets and any other relevant project documentation.
- Manages associated contracts with 3rd party vendors.
- Establish and maintain clear lines of communication within multi-disciplinary project teams; manages reporting processes with internal project staff, technical and support staff, external contractors and project stakeholders. Effectively communicates project expectations and time lines to team members and stakeholders.
- Ensure the progress of allocated projects is monitored and plans are devised and implemented to ensure projects adhere to timelines. Proactively manages changes in project scope, identifies and devises contingency plans when needed.
- Track project milestones and deliverables. Develops contingency plans as necessary to keep within time frame for completion and budget adjustments.
- Resolve any project related, technical and customer service issues with appropriate parties.
- Facilitate partnerships with SI staff in order to develop\ design criteria for the preservation and restoration of historic buildings and facilities.
- Participates in architectural design reviews ensuring that SE objectives are incorporated into the design and recorded.
- Participates in the Integrated Facilities Team (IFT)Meetings representing SE objectives and requirements. Distributes to SE Executives highlighting any impacts to business operations.
- Prepares and reviews design and construction cost estimates with appropriate parties, budgets and oversees specifications for small to very large construction, rehabilitation, renovation and remodeling projects; conducts pre-bid as required and if in the realm of responsibility.
- Develops project scope of work in collaboration with the project owners
- Formulates project specifications and scope, collaborating with staff when necessary, to determine the effective use of space, attractive appearance of stores, and merchandise presentation.
- Conducts pre-construction conferences; negotiates contracts in conjunction with Smithsonian Facilities (SF) project manager, addendum and change orders; and evaluates progress through all stages of the process. Interacts with SE support staff as well as internal SI groups to include, but not limited to, all branches of OSHEM, OFMR, OPDC, and OPS.
- Projects will require employee to work on site outside of regular business hours.
- On construction projects, conducts regular site visits to check progress and compliance; interprets contract documents
- Creates and maintains detailed project records, files, reports and correspondence.
- Ensures coordination with designers/project managers and/or contractors from outside firms for development of projects
- Collaborates with museum, curatorial and exhibits staff for space allocation and design ideas appropriate to their exhibits, events and collections.
- Resolves complaints and problems.
QUALIFICATIONS
Bachelor's degree (BS) in related field (Architecture, Engineering, Construction Management, Contract Administration, etc.) Minimum of five to ten years related experience and training where responsibilities were progressively increased and included multiple renovations and or new projects. Advanced degree preferred, but not required.
- Project Management-5-10 years of project management work experience with store/restaurant facility construction and design coordinating activities of architects, suppliers, general contractors, and tradespeople (electricians, plumbers, carpenters, and heating and cooling professionals and General Contractors).
- High level of experience working in construction industry programs including Project Management Information Systems (PMIS), Building Information Management (BIM) platforms, Microsoft Office, PowerPoint, Excel, MS Project, and Microsoft Teams.
- Must possess thorough knowledge of Construction Management practices with ability to work in a team environment.
- Knowledge of retail business design concepts, and developments in other museums.
- Ability to apply knowledge of general retail operations to store design and fixtures.
- Work experience with store/merchandise visual presentation market and trends.
- Ability to work with diverse personalities and all levels of museum staff.
- High level of proficiency in written and oral communication to diverse group of stakeholders reporting requirements.
- Knowledge of federal contracting practices and Federal Acquisition Regulations (FAR).
Salary range: $120-130k annually, commensurate with employment/education
To apply, please email resume and cover letter (including salary requirements) to ...@si.edu
We offer excellent benefits, commuter assistance, and a creative and dynamic work environment. The Smithsonian Institution values and seeks a diverse workforce. Join us in Inspiring Generations through Knowledge and Discovery. Benefits include Health, Dental and Vision Insurance, Life Insurance, Transit/Commuter Benefits, Annual and Sick Leave Accrual, Family Friendly Leave, 403b Retirement Program, Discounts for Smithsonian Memberships, Museum Stores and Restaurants, Flexible Spending Account (Health & Dependent Care).
Local candidates preferred - Relocation expenses are not paid.
Final candidate selection will be subject to the applicant's successful completion of a pre-employment background check and subsequent background investigation for a position classified as Low Risk. Appointment subject to a one-year probationary period. This is not a federal position. Candidates must be U.S. employment eligible without sponsorship. Only candidates selected for interview will be contacted.
The Smithsonian Institution is an Equal Opportunity Employer. We believe that a workforce comprising a variety of educational, cultural, and experiential backgrounds support and enhance our daily work life and contribute to the richness of our exhibitions and programs.