Project Quality Coordinator
: Job Details :

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we work to weave diversity, equity, and inclusion into our work and foster a sense of belonging throughout the company and within our communities, we constantly ask ourselves: What is our impact on the world?Watch Our Story:' 'Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.In the role of Project Quality Coordinator, we'll count on you to:* The purpose of this position is a supportive role in the day-to-day facilitation in the Boston, MA office. The candidate for this position requires the utmost professionalism, outstanding communication skills, and the ability to work well with others in a fast-paced work environment.* The successful candidate will be very diligent, possess attention to detail, and demonstrate an overall positive attitude when meeting deadlines.* Serve as the local representative within the studio for the Quality Office and support the development and implementation of the organizations Quality Management System (QMS). Act as an advocate for Quality to the studio - train and communicate to staff in a way that focuses on the value and intent of quality management.* Prepare, assemble and oversee reproduction of routine deliverable documents such as drawings, specifications and design reports. Tasks may include preparation of forms and letters, maintenance of contact and distribution lists, control and reproduction of documents.* Schedule, coordinate and provide administrative support to internal teams and external client meetings. Tasks may include scheduling meetings, reserving conference rooms, taking and distributing meeting minutes, coordinating catering services and travel reservations.* Maintain project files in accordance with corporate standards and project document control systems. Tasks may include organizing, filing and archiving documents in both electronic and printed formats.* Provide guidance to Project Managers regarding development of project plans (e.g., Project Management Plan, Quality Management Plan).* Assist project managers in maintaining and updating project schedules and facilitating monthly project reviews.* Assist project managers in coordinating communication with multiple project team members, including individuals located in other HDR offices and consultant offices.* Regularly report studio QMS implementation and audit resolution strategies to the Managing Principal and Regional Quality Director.* Develop and update local studio processes through collaboration with studio stakeholders, which supports implementation of QMS requirements* Assist project teams in adhering to corporate quality standards and conduct quality assurance/quality control reviews. Respond to staff questions or issues related to policies and procedures related to the organization's QMS.* Work with new employees in on-boarding and awareness of the HDR QMS and its role in our organization.* Execute special assignments under direction of the Project Managers with minimal supervision.* You will also complete word processing as needed including letters, memos, reports, and labels, meeting set-up, travel arrangements, light accounting and perform other miscellaneous tasks as requested.* Work autonomously on client invoicing, collections management and project budgeting, as well as backup assistance on coding and processing A/P, time sheets, and expense reports* Accurately contract documentation, administration and maintenance, including fee and budget entry* Work with section and project personnel to provide timely contract performance data and resolve financial issues* Coordinate the project accounting system within the department and work with technical staff to ensure compliance with contractual requirements* Assist multiple project managers and staff on a daily basis* Mentor junior project accountants as needed* Perform other duties as neededPreferred Qualifications* Associate or Bachelor's degree in Business Administration or related field preferred.* A minimum of 5 years of experience; an advanced degree may offset years of experience* Familiar with Earned Value Management* Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills* Flexibility and ability to prioritize and handle multiple tasks and collaborate with various managers in a fast-paced environment* Ability to handle confidential information* Strong preference given to local candidates.Required Qualifications* Associate degree in a closely related field or combination of education and relevant experience* A minimum of 1 years related experience* Proficiency in Microsoft Word and Excel* An attitude and commitment to being an active participant of our employee-owned culture is a mustWhat We BelieveHDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.Our CommitmentAs employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ , People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.