EOE Statement As an Equal Opportunity / Affirmative Action Employer, HANYS actively seeks candidates who are female, minority, disabled and/or veterans and will not discriminate in its employment practices due to an applicant's race; color; creed; religion; sex (including pregnancy, childbirth or related medical conditions); sexual orientation; gender identity or expression; transgender status; age; national origin; marital status; citizenship; disability; criminal record; genetic information; predisposition or carrier status; status with respect to receiving public assistance; domestic violence victim status; status as a protected veteran; or any other characteristics protected under applicable law.HANYS will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Position Project Specialist Division Healthcare Association of New York State Description The Healthcare Association of New York State (HANYS) is seeking a Project Specialist for its Care Connections program within its Quality Advocacy, Research and Innovation (QARI) division. This position reports to the Director, Care Connections and will be responsible in providing project coordination and administrative support to the Director and Project Managers of the Care Connections program. The Project Specialist shall be also responsible in prioritizing and completing multiple projects simultaneously, communicating and working closely with HANYS staff across multiple divisions, using critical thinking, professional writing/editing, and self-management strategies to provide high quality work products in a timely manner.This is a grant funded position until December 2025 with the potential for one-year renewals through December 2027. This position is expected to start 1st January 2025.A remote working environment maybe be considered within New York State. The expected hourly rate for this position between $25.00/hr. and $27.17/hr. Payrate offered will be based on the successful candidate's relevant experience, knowledge, skills, and abilities and in consideration of internal equity.Key responsibilities include but are not limited to:
- Serves as a key team member for a high-profile, member-facing grant program, including coordination of logistics, development of materials, and monitoring of expenditures to help drive program planning and improvements.
- Works with Senior Director, Director, Project Managers, Accounting Manager and other internal and external stakeholders as appropriate, to ensure compliance with grant program requirements.
- Develops and utilizes tracking tools to monitor expenditures by hospitals and community partner organizations, including the submission of accurate and complete budgets, written reports, and financial reimbursement requests.
- Performs detailed reviews of all financial reimbursement workbooks and supporting documentation, follows up with organizations for additional information as needed, and provides regular updates to program staff.
- Develops and uses project management tools and provides technical support as needed, such as assisting in the development of spreadsheets to monitor expenses.
- Creates, assembles, proofreads and sends out meeting agendas and minutes using proper grammar, punctuation and spelling. Updates the Care Connections team calendar and coordinates meetings as needed.
- Maintains internal documentation and record keeping statistics, logs lists, written reports, policy and procedures.
- Tracks and records internal data related to key performance indicators to support the development of grant applications and reports. Administers team surveys and summarizes findings for project leadership as needed.
Qualifications:
- A bachelor's degree is preferred. An associate's degree with three to five years of experience in project coordination/management with strong attention to detail and administrative skills in a fast-paced environment is required. An equivalent combination of education and experience sufficient to satisfactorily perform the duties of the job may be substituted
- Strong organizational skills with excellent attention to detail.
- Able to prioritize and handle multiple tasks in an organized and efficient manner.
- Strong written and verbal communication skills, with the ability to communicate and build relationships at multiple levels of an organization, and with diverse stakeholders.
- Strong proficiency in Microsoft Office required, including experience and proficiency in Excel.
- Familiarity with basic financial tracking and accounting procedures is helpful, but not required.
- Must be self-motivated, flexible, and eager to assume a range of responsibilities.
- Must maintain confidentiality and be able to work both independently and as part of a team.
- A high degree of professionalism, poise and tact to facilitate and foster relationships with HANYS' staff, members and partners.
Position RequirementsAbout the Organization HANYS is the only statewide hospital and continuing care association in New York. We are located near Albany and represent 500 not-for-profit and public hospitals, nursing homes, and other healthcare organizations. Our members are not only the largest providers of inpatient and outpatient care, and essential providers of primary care, they are among the largest employers in many communities.We harness the power of a unified statewide membership and collaborate with regional, state, and national associations. HANYS advocates before Congress, the Governor's office, the State Legislature, and state and federal agencies. We also provide education, data analytics, quality improvement initiatives, and operational assistance to help our members navigate the complexities of healthcare reform, and achieve the 'Triple Aim' of better care, better health, and lower costs. This position is currently accepting applications.