Location: Albany,NY, USA
Job Title: Project Administrator/Coordinator
Employment Type: Contract, 12 months W2, likely extensions
Compensation: I'm assuming 25 to 35/hr pay
Location Details: Albany, NY (Hybrid)
Preliminary Notes: It looks like a coordinator/administrator role with the main must-haves being: Invoice Management, Contractor Coordination, Conflict Resolution, Records, and Reporting.
Job Description :
To be responsible for weekly/monthly reporting, tracking, and processing of invoices and support of administrative tasks/needs for client's supervisors. Accountable for managing invoices, tracking contractor performance, and monitoring aged work for the Gas and Restoration teams across UNY. The typical work schedule is Monday through Friday 7:00 am to 3:30 pm.
Job Description:
-Responsible for managing and processing of invoices daily
-Provide daily/weekly reports / KPI (paving cycle time, customer complaints, etc.)
-Monitor backlog of orders, and aged orders and provide performance reports to help drive contractor performance.
-Assist National Grid supervisors with administrative tasks including Operator Qualification compliance checks, tracking and reporting of savings initiatives, managing purchase order balances, etc.
Position Responsibilities (Including but not limited to):
-Manage restoration aging invoice dashboard and service sheet creation to keep up to date on timely invoice payments.
-Monitor contractor safety, performance, productivity, and workload as needed to maximize efficiency and cost-effectiveness.
-Monitor data within work management systems and correct errors as needed.
-Foster cooperative working relationships with contractors. Participate in the development and
implementation of the various systems and technologies that support the paving process
-Support of Gas Construction and Restoration teams to maintain safety, compliance and performance expectations.
Knowledge & Experience Required:
Bachelors degree required
2+ years of experience with data analysis and reporting preferred
1+ year of experience managing departmental financials to ensure budgetary guidelines are met preferred
Experience or knowledge of paving/ gas construction preferred
Experience working with engineering, construction & maintenance practices, gas utilization
Equipment and Federal, State, and Municipal Codes preferred
Benefit offerings include medical, dental, vision, term life insurance, short-term disability insurance, additional voluntary benefits, commuter benefits, and a 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pays upon meeting eligibility criteria.
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